Construction Accounting Associate: AP/AR & Job Costing

U.S. WDS; Orlando (FL); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with match

Paid time off and holidays

Job summary

U.S WDS, a private equity-backed construction company, is seeking an accounting professional to manage accounts payable and accounts receivable for residential and commercial segments. The role focuses on accurate job cost coding, retainage tracking, lien waivers, and timely billing and cash receipts.

The position requires 2+ years in AP/AR, construction experience, and proficiency with NetSuite, QuickBooks Online, and RAMP, plus solid Excel skills.

Qualifications

• 2+ years of accounts payable or accounts receivable experience, with at least 1 year in construction.
• Working knowledge of job costing, retainage, and lien waivers.
• Experience with customer billing, cash receipts, and collections.
• Experience with a construction accounting system such as NetSuite, QuickBooks Online and RAMP.
• Solid Excel skills, including lookups and pivot tables
• Strong attention to detail and the ability to manage high transaction volume against deadlines
• Clear communication with vendors, subcontractors, customers, and project managers

Responsibilities

• Process vendor invoices and subcontractor pay applications for residential and commercial entities
• Code invoices to the correct job, phase, and cost code, working with project managers on approvals
• Match subcontractor pay applications to subcontracts, commitments, and approved change orders
• Withhold and track retainage, collect lien waivers before payment, and track subcontractor insurance certificates
• Prepare weekly payment runs for review and approval
• Set up new vendors and collect W‑9s, with changes approved by the Accounting Manager
• Prepare residential customer invoices and post cash receipts
• Support commercial progress billing and AIA pay applications
• Maintain AP and AR aging’s, follow up on past‑due accounts, and reconcile vendor statements
• Support month‑end close with AP cutoff, accruals, and job cost reports
• Prepare 1099s at year‑end

Skills

Accounts payable/receivable

Billing & collections

Communication

Attention to detail

Time management

Education

Associate’s degree in accounting/business

Tools

NetSuite

QuickBooks Online

RAMP

Excel

Job description

U.S WDS, a private equity-backed construction company, is seeking an accounting professional to manage accounts payable and accounts receivable for residential and commercial segments. The role focuses on accurate job cost coding, retainage tracking, lien waivers, and timely billing and cash receipts.

The position requires 2+ years in AP/AR, construction experience, and proficiency with NetSuite, QuickBooks Online, and RAMP, plus solid Excel skills.