Consignment Coordinator & Cataloguer - Luxury

Heritage; New York (NY); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

401k savings plans

Job summary

Heritage Auctions is seeking a Consignment Coordinator & Cataloging luxury position in New York. The role blends client relations, consignment management, and cataloging duties in a fast-paced, luxury environment.

The candidate should be highly organized, detail oriented, and available for in-person work at 445 Park Ave, with flexibility during high-volume sales and events.

Qualifications

• Bachelor’s degree in business administration preferred.
• Experience with luxury brands or auction industry preferred.
• Discretion and professionalism handling confidential information.
• A genuine passion for luxury goods and auctions is a plus.

Responsibilities

• Support daily departmental operations and client communications.
• Assist intake, labeling, and tracking of consignments and inventories.
• Pack and ship high-value consignments and assist fulfillment with care.
• Handle client drop-offs, pick-ups, appointments, and pre-auction communication.
• Research and catalog luxury items with attention to detail and market relevance.
• Coordinate catalogs, promotions, social content, and campaigns with teams.
• Arrange previews and events, including venue coordination and vendor liaison.
• Assist in private sale operations and gallery displays.
• Provide on-site support during previews and auctions; apply security procedures.
• Willing to travel and take on additional tasks as needed.

Skills

Attention to detail

Multitasking

Organization

Time management

Communication

Flexibility for evenings/weekends

Education

Bachelor’s degree in business administration

Tools

Word

Excel

Outlook

Job description

Job Summary

Consignment Coordinator & Cataloging Luxury position combines client relations, consignment management, and cataloging duties to ensure smooth operations and exceptional client experiences. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, client-focused environment with a passion for luxury goods and auction excellence. This is a full-time, in-person position based in New York, requiring flexibility and professionalism during high-volume sales periods and special events.

Job Type

Full-time

Location

445 Park Ave, New York, NY 10022

Benefits

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans

Compensation

$23-25/hr, commensurate with experience.

Essential Duties & Responsibilities

• Support daily departmental operations and team priorities, maintaining smooth communication with clients and internal departments to ensure seamless workflow.
• Support intake, verification, labeling, and tracking of incoming consignments; manage department-wide inventories and ensure accurate property
• Pack and ship high-value consignment property, and support order fulfilment with meticulous care, ensuring proper handling and secure delivery of fragile luxury goods.
• Assist with client-facing responsibilities including drop-offs, pick-ups, appointments, and pre-auction communication with discretion and professionalism.
• Research and catalog luxury items with attention to product detail and market relevance.
• Collaborate with catalog production, marketing, and photography teams on catalogs, promotional materials, social media content, and luxury campaign initiatives.
• Coordinate logistics for previews and events, including gallery preparation, venue communication, catering, RSVP tracking, floral arrangements, and vendor relations.
• Assist in private sale operations, including client payments, The Boutique transactions, and maintaining high-standard gallery displays.
• Provide on-site support during preview events, gallery displays, appraisal days, etc.
• Follow all security and office procedures; assist with physical tasks as needed (including lifting up to 50 lbs.).
• Be willing to take on additional tasks and projects to benefit the Luxury Department, contributing to its success and growth.
• Be willing to travel as needed.
• Additional responsibilities based on business needs are included.

Education and/Or Experience

• Bachelor’s degree in business administration or a related field preferred.
• Experience or working knowledge of luxury brands and/or the auction industry is preferred.
• Discretion and professionalism in handling confidential client and business information.
• A genuine passion for luxury goods and the auction industry is a plus.

Skills and Abilities

• Excellent attention to detail with the ability to prioritize and multitask effectively.
• Capable of managing multiple projects simultaneously under tight deadlines.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Flexibility to work evenings and weekends as needed to support events, previews, and auction deadlines.
• Proficiency in Microsoft Office Suite, including:
  • Word: document formatting, templates, and mail merge
  • Excel: spreadsheets, data reporting, and analysis
  • Outlook: calendar management, and handling high-volume correspondence

Work Environment

This is a full-time, on-site position based at the Heritage Auctions New York Office. This position may require occasional evening or weekend work during luxury auctions or special events. The Consignment Coordinator will work in an upscale, professional environment, maintaining the highest standards of appearance and conduct.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE