Conservation Project Coordinator & Administrative Specialist

Ducks Unlimited, Inc.; Fort Collins (CO); On-site; USD 28,000 - 34,000; Full time

Job summary

Ducks Unlimited, Inc. is seeking a Conservation Administrative Assistant to support conservation programs across Colorado, Nebraska, and Wyoming.

This role provides administrative, operational, and project support for wetland restoration, wildlife habitat, water resources, and land conservation initiatives. The successful candidate will coordinate with biologists, engineers, landowners, agency partners, contractors, and donors to move projects from concept through completion while supporting the

Responsibilities

• Provide administrative support for habitat restoration, wetland conservation, water resource, and land protection projects.
• Coordinate meetings, schedules, communications, and project logistics with landowners, agency partners, contractors, consultants, and DU staff.
• Track project milestones, agreements, permits, budgets, deadlines, and deliverables.
• Maintain organized project files, databases, records, and compliance documentation.
• Prepare reports, presentations, meeting materials, project summaries, and other program documents.
• Support grant administration, reporting, budgeting, and project tracking activities.
• Coordinate field visits, project tours, workshops, and partner meetings.
• Provide administrative support for engineering and habitat restoration projects.
• Manage project documentation including contracts, permits, invoices, insurance records, and compliance materials.
• Assist with procurement tracking, contractor coordination, and project scheduling.
• Support communication among engineers, contractors, agencies, and project partners.
• Help compile information for grant reports, audits, and partner updates.
• Assist in communicating Ducks Unlimited's conservation impact through reports, newsletters, donor materials, presentations, and outreach products.
• Gather and organize project photos, maps, metrics, and success stories.
• Support conservation tours, workshops, educational events, and volunteer activities.
• Coordinate materials and communications for conservation and fundraising events.

Job description

Ducks Unlimited, Inc. is seeking a Conservation Administrative Assistant to support conservation programs across Colorado, Nebraska, and Wyoming.

This role provides administrative, operational, and project support for wetland restoration, wildlife habitat, water resources, and land conservation initiatives. The successful candidate will coordinate with biologists, engineers, landowners, agency partners, contractors, and donors to move projects from concept through completion while supporting the