Conservation & Education Programs Admin Coordinator

Kansas City Zoo & Aquarium; Kansas City (KS); On-site; USD 24,000 - 35,000; Full time

Job summary

Kansas City Zoo & Aquarium seeks an Administrative Coordinator for Conservation & Education to provide comprehensive support, manage reservations, travel logistics, and educate resource collections. The role requires strong organization, proactive communication, and technical aptitude within a dynamic zoo environment.

Responsibilities include coordinating bookings, maintaining calendars, handling mail, files, and payments, and supporting department and zoo initiatives.

Qualifications

• Highschool diploma/GED required.
• At least 2 years’ experience in office or resource management preferred.
• Experience with reservation/ticketing systems (Galaxy, Cognito, When to Work) preferred.
• Experience with collection/library management software (Follett) preferred.
• Experience with Excel and worksheet reporting preferred.
• Strong verbal and written communication skills required.
• Strong computer skills including Microsoft Office required.
• Strong organizational and analytical skills required.
• Must have valid driver’s license.
• CPR/First-Aid certification desired.
• Flexible schedule including weekends, holidays, and evenings.
• Background and drug screening required.

Responsibilities

• Oversee education program reservations and booking with staff/resources.
• Maintain department calendars; schedule meetings and travel logistics.
• Process mail and other documents; answer calls and greet visitors.
• Maintain and organize files, ensure confidentiality.
• Order and manage office supplies and equipment; monitor inventory.
• Process payments and refunds for programming.
• Disseminate participant/program numbers to management; zoo-wide communication.
• Support department and zoo special projects, events and initiatives.
• Coordinate department resources and library; catalog materials.
• Acquire, organize and catalog department resources (print, AV, artifacts).
• Maintain inventory records and resource usage; repair/deaccession materials as needed.
• Assist in implementing the education mission and strategic plan.

Education

Highschool diploma/GED

Tools

Galaxy

Cognito

When to Work

Follett

Excel

Job description

Kansas City Zoo & Aquarium seeks an Administrative Coordinator for Conservation & Education to provide comprehensive support, manage reservations, travel logistics, and educate resource collections. The role requires strong organization, proactive communication, and technical aptitude within a dynamic zoo environment.

Responsibilities include coordinating bookings, maintaining calendars, handling mail, files, and payments, and supporting department and zoo initiatives.