Meeting Planner, Conventions and Internal Events

BCD Meetings & Events; West Chester (Chester County); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible working

Growth opportunities

Travel discounts

Healthcare coverage

Retirement plans

Job summary

BCD Meetings & Events is seeking a Meeting Planner to lead conventions, internal meetings and sales events from kickoff through onsite execution. You will ensure compliance, precision and flawless delivery while managing budgets and sponsorships.

The role requires 2–5 years of experience in corporate event management, a four-year degree, and hands-on expertise with Cvent and Microsoft Office. This is a hybrid position based in West Chester, PA with up to travel.

Qualifications

• Two to five years of experience in convention, internal meetings, and/or corporate meeting management.
• A four-year college degree is required.
• Hands-on experience with Cvent and Microsoft Office, especially Excel reporting.

Responsibilities

• Lead conventions, internal meetings, and sales events from kickoff to onsite delivery.
• Manage sponsorship approvals, registration, and budget reconciliation.
• Build strong client, vendor, and internal partner relationships and provide process guidance.

Skills

Conventions management

Client relationships

Budget reporting

Prioritization

Education

Four-year degree

Tools

Cvent

Microsoft Office

Excel reporting

Job description

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

At BCD Meetings & Events, we believe the best outcomes come from combining human expertise, innovation and responsible AI. We're investing in technology and talent to help our teams solve complex challenges, create exceptional experiences, advance more sustainable event practices and deliver stronger outcomes for clients around the world. AI supports how we work, learn and innovate, but people remain at the center of every decision, including all hiring decisions.

About The Role

If you love bringing big, complex events to life, this role puts you right at the center of it all. You’ll lead conventions, internal meetings, and sales events, where compliance, precision, and flawless execution matter every step of the way. From sponsorship approvals and registration to onsite delivery and budget reconciliation, you’ll keep every moving part on track. It’s a fast-paced, client-facing role for someone who enjoys solving problems, building strong partnerships, and making sure every detail lands just right.

You’re Good At

• Managing conventions, national sales meetings, and internal events from kickoff through onsite execution and final reconciliation in a structured, deadline-driven environment
• Navigating compliance requirements and client policies with confidence
• Building strong relationships with clients, vendors, and internal teams while serving as a trusted go-to for process guidance and event best practices
• Creating and managing budgets, reporting, and meeting data with accuracy, while keeping stakeholders informed along the way
• Juggling multiple priorities, troubleshooting issues quickly, and staying calm, organized, and detail-focused under pressure

You Might Also Have

• Two to five years of experience in convention, internal meetings, and/or corporate meeting management
• A four-year college degree
• Hands-on experience with Cvent and Microsoft Office, especially Excel reporting
• PowerPoint skills and experience supporting marketing-focused event strategies

You Should Know

• For local applicants, this role is hybrid in West Chester, PA
• Previous corporate meeting & event planning experience is required
• Travel is required, up to 30% annually (5 - 8 times per year, domestic only)

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner, Conventions and Internal Events is between $60,000 - $75,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.