Conflicts & Intake Data Coordinator

Global Business Transformation Solutions, LLC (GBTS); United States; On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an Administrative Assistant for the Legal Conflicts/Client Intake team to support data maintenance, intake pre-review, and coordination of conflicts workflows. You will help ensure data accuracy and timely processing in a structured environment.

The ideal candidate has a bachelor’s degree (preferred), strong Word/Excel skills, and familiarity with legal or financial systems (Intapp, 3E).

Qualifications

• Bachelor’s degree preferred; prior experience in a law firm or professional services environment strongly preferred.
• Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Intapp, 3E) is beneficial.
• Strong written and verbal communication skills, with the ability to follow up clearly and professionally on missing or outstanding information.
• Excellent organizational skills with a high level of attention to detail and data accuracy.
• Demonstrated ability to work both independently and as part of a team in a structured workflow environment.
• Discretion and professionalism in handling confidential and sensitive information.
• Comfortable performing repetitive, process-driven tasks such as data cleanup, auditing, and intake pre-review.
• Willingness to support operational needs, including occasional overtime based on workflow demands.

Responsibilities

• Conflicts Data Maintenance & Cleanup: Maintain legacy and active conflicts data, tag client engagement terms, and conduct audits for accuracy.
• Follow-Up & Coordination: Track outstanding items, obtain missing information, and escalate aging items as needed.
• Administrative & Operational Support: Provide additional support to Client Intake within defined workflows as needed.

Skills

Word

Excel

Intapp

3E

Written communication

Verbal communication

Data accuracy

Organizational skills

Independence

Discretion

Process-driven tasks

Overtime flexibility

Education

Bachelor’s degree

Tools

Intapp

3E

Microsoft Word

Microsoft Excel

Job description

Opensity Solutions is seeking an Administrative Assistant for the Legal Conflicts/Client Intake team to support data maintenance, intake pre-review, and coordination of conflicts workflows. You will help ensure data accuracy and timely processing in a structured environment.

The ideal candidate has a bachelor’s degree (preferred), strong Word/Excel skills, and familiarity with legal or financial systems (Intapp, 3E).