Legal Conflicts & Client Intake Admin (Hybrid)

Opensity Solutions; Phoenix (AZ); Hybrid; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions in Phoenix, AZ is seeking a Legal Conflicts/Client Intake Administrative Assistant to provide operational and administrative support to the Client Intake Department, with a focus on conflicts data maintenance and intake pre-review for completeness.

You will ensure data accuracy, coordinate follow-ups, and assist with documentation and communications with internal stakeholders, while upholding confidentiality and structured workflows.

Qualifications

• Bachelor’s degree preferred; prior experience in a law firm or professional services environment strongly preferred.
• Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Intapp, 3E) is beneficial.
• Strong written and verbal communication skills, with the ability to follow up clearly and professionally on missing or outstanding information.
• Excellent organizational skills with a high level of attention to detail and data accuracy.
• Demonstrated ability to work both independently and as part of a team in a structured workflow environment.

Responsibilities

• Conflicts Data Maintenance & Cleanup: Perform ongoing cleanup and maintenance of legacy and active conflicts data; update, organize, and tag client engagement terms within Intapp Terms; support data integrity initiatives by identifying inconsistencies and correcting records; conduct periodic audits for accuracy.
• Follow-Up & Coordination: Track and follow up on outstanding items related to intake and conflicts processes; communicate with internal stakeholders to obtain missing information; escalate aging items as appropriate.
• Administrative & Operational Support: Provide additional administrative support to the Client Intake team within defined intake workflows as needed and as assigned by Client Intake leadership.

Skills

Communication skills

Attention to detail

Organizational skills

Teamwork

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Intapp

3E

Job description

Opensity Solutions in Phoenix, AZ is seeking a Legal Conflicts/Client Intake Administrative Assistant to provide operational and administrative support to the Client Intake Department, with a focus on conflicts data maintenance and intake pre-review for completeness.

You will ensure data accuracy, coordinate follow-ups, and assist with documentation and communications with internal stakeholders, while upholding confidentiality and structured workflows.