Conflicts Analyst

Kilpatrick Townsend & Stockton LLP; Houston (TX); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Hybrid work schedule

Life insurance

Job summary

Kilpatrick Townsend & Stockton LLP is seeking a Conflicts Analyst for the Conflicts Team in our Dallas or Houston office. The role supports the conflicts workflow, ensuring requests are logged, run, tracked, and returned accurately and on time.

The position requires strong attention to detail, three years of relevant administrative experience in a professional service environment, and familiarity with conflicts or new business intake systems. Hybrid work options are available.

Qualifications

• Associate degree or equivalent required.
• Minimum of three years of administrative, data entry, or records experience in a law firm or professional services.
• Experience with an automated conflicts or new business intake system preferred; Intapp Open is a plus.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Ability to follow established procedures and escalate as needed.
• Solid written and verbal communication with attorneys and staff.
• Strong organizational skills and ability to manage high volume of requests and deadlines.

Responsibilities

• Logs conflicts clearance in the document management system and conflicts database; coordinates filings and waivers.
• Runs limited conflicts searches according to department procedures.
• Verifies and maintains party, client, and matter data for accuracy and consistency.
• Escalates potential or apparent conflicts to leadership.
• Maintains organized records of conflicts requests, search results, waivers, and correspondence.
• Tracks status of open requests and provides updates to attorneys and staff.
• Assists with departmental reporting, data cleanup projects, and other admin duties.

Skills

Attention to detail

Data entry

Oral and written communication

Time management

Document management

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Intapp Open

Job description

Kilpatrick, a large international law firm, is seeking a Conflicts Analyst for our Conflicts Team in our Dallas or Houston office. This position will be part of our team of attorneys, paralegals and support staff providing a high level of service to both internal and external clients. At Kilpatrick we are one team where each person plays an integral role in serving the needs of our clients. The firm has a strong dedication to its employees, values, and commitment to the community.

Our Conflicts Department supports every new client, new matter, and lateral hire that comes through the firm. The Conflicts Analyst is the administrative engine of that process — the individual who makes sure requests are received, logged, run, tracked, and returned accurately and on time. It is detail-driven, process-driven work, and it is what allows the firm to open business quickly and cleanly. Reporting to Conflicts Department leadership and working in support of the Conflicts Analyst team, attorneys, and firm administrative teams, the Conflicts Analyst performs day-to-day administrative and recordkeeping functions within the conflicts workflow. This is an important role focused on accurate execution of established procedures in support of the Conflicts Team and attorneys.

Essential Job Functions

• Logs all conflicts clearance in the document management system and/or conflicts database, including coordinating filing or waivers, and establishes electronic files and documents for all lateral hire questionnaires; monitors the department queue to ensure requests are addressed within established turnaround times.
• Runs limited conflicts searches in the firm's conflicts database in accordance with established department procedures and search protocols.
• Verifies and maintains party, client, and matter data in the conflicts and records systems, ensuring accuracy, consistency, and adherence to naming conventions.
• Escalates potential or apparent conflicts, incomplete requests, and unusual or complex searches to the Conflicts Team or department leadership.
• Maintains complete and organized records of conflicts requests, search results, waivers, and related correspondence in accordance with firm retention policies.
• Tracks the status of open requests, follows up on outstanding information, and provides status updates to requesting attorneys and staff.
• Assists with departmental reporting, audits, data clean-up projects, and other administrative support as assigned.

Knowledge/Skills Required

• Associate’s degree or equivalent required; Bachelor’s degree or equivalent experience preferred.
• A minimum of three years of prior administrative, data entry, or records experience in a law firm or other professional services environment required.
• Experience with an automated conflicts or new business intake system preferred; experience with Intapp Open is a plus.
• Strong attention to detail and a high degree of accuracy in data entry and recordkeeping.
• Ability to follow established procedures consistently and to recognize when a matter should be escalated.
• Solid oral and written communication skills, including the ability to correspond professionally with attorneys and staff at all levels.
• Strong organizational skills and the ability to manage a high volume of requests, competing priorities, and tight deadlines.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning new firm systems.
• Discretion and sound judgment in handling confidential client and firm information.

This is a full-time, regular position with a multi-faceted health benefit package including medical, dental, and vision. The firm also offers life insurance, short term disability plans and retirement plans in addition to holidays and paid time off. The firm offers hybrid work schedules combining in office work days as well as remote work days. The pay range for this position in Dallas or Houston only is $33.33 to $35.89 per hour.

Selected applicants will be contacted. Kilpatrick is an Equal Opportunity Employer.

For more information about our firm, please visit our website at www.ktslaw.com.

Kilpatrick Townsend & Stockton LLP is committed to equal employment opportunity for all persons, regardless of race, color, religion, sex or gender, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities