Conferences & Programs Coordinator

Virginia Tech; Blacksburg (SC); On-site; USD 48,000 - 52,000; Full time

Job summary

Virginia Tech seeks a Programs Manager to oversee Continuing and Professional Education offerings, including conferences, short courses, and institutes. Responsibilities include contracting, scope of services, financial control, and vendor management, with post-program financials and timeline adherence.

Travel and flexible scheduling may be required to support events, with occasional overnight or weekend work.

Qualifications

• Bachelor’s degree in business or related field or equivalent training and experience.
• Experience in a continuing education or hospitality/program management environment with event planning focus.
• Experience with financial management of programs like conferences and workshops.
• Strong technical skills: Word, Excel, email, internet navigation and social media.
• Ability to manage multiple projects accurately while meeting schedules.
• Exceptional organizational skills and thorough program file maintenance.
• Calm under pressure and adaptable to changes, with strong teamwork and communication.

Responsibilities

• Promote and manage CPE programs, including contracts and scope of services.
• Coordinate financial management and accountability for programs.
• Oversee vendor management and post-program financials.
• Ensure programs stay within scope and timelines; arrange onsite duties.
• Occasional travel, weekend/overnight/early-late hours based on schedules.

Skills

Event planning

Budget management

Multi-project coordination

Communication skills

Team player

Education

Bachelor's degree in business or related field

Tools

Excel

Word processing

Email

Internet navigation

Social media

Job description

Virginia Tech seeks a Programs Manager to oversee Continuing and Professional Education offerings, including conferences, short courses, and institutes. Responsibilities include contracting, scope of services, financial control, and vendor management, with post-program financials and timeline adherence.

Travel and flexible scheduling may be required to support events, with occasional overnight or weekend work.