Program Coordinator

Virginia Tech; Blacksburg (SC); On-site; USD 48,000 - 52,000; Full time

Job summary

Virginia Tech seeks a Programs Manager to oversee Continuing and Professional Education offerings, including conferences, short courses, and institutes. Responsibilities include contracting, scope of services, financial control, and vendor management, with post-program financials and timeline adherence.

Travel and flexible scheduling may be required to support events, with occasional overnight or weekend work.

Qualifications

• Bachelor’s degree in business or related field or equivalent training and experience.
• Experience in a continuing education or hospitality/program management environment with event planning focus.
• Experience with financial management of programs like conferences and workshops.
• Strong technical skills: Word, Excel, email, internet navigation and social media.
• Ability to manage multiple projects accurately while meeting schedules.
• Exceptional organizational skills and thorough program file maintenance.
• Calm under pressure and adaptable to changes, with strong teamwork and communication.

Responsibilities

• Promote and manage CPE programs, including contracts and scope of services.
• Coordinate financial management and accountability for programs.
• Oversee vendor management and post-program financials.
• Ensure programs stay within scope and timelines; arrange onsite duties.
• Occasional travel, weekend/overnight/early-late hours based on schedules.

Skills

Event planning

Budget management

Multi-project coordination

Communication skills

Team player

Education

Bachelor's degree in business or related field

Tools

Excel

Word processing

Email

Internet navigation

Social media

Job description

Job Description

The primary objective of this position is to promote Continuing and Professional Education's (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. CPE's program manager will contract the programs and develop a scope of services, which will be implemented by the Program Coordinator, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day of duties, vendor management, and responsibility for all post program financials. Occasional travel is required to provide local and out of town program support. Occasional overnight, weekend, early morning and late evening work may be required based on program schedules.

Required Qualifications

• Bachelor's degree in business or related field, or equivalent training and experience in business or hospitality management
• Experience in a continuing education setting, hospitality environment, or program management environment with a focus on event planning
• Experience with financial management of a variety of programs such as short courses, conferences, workshops and special event
• Must have strong technical skills such as word processing, Excel, email, internet navigation and an understanding of social media
• Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule
• Exceptional organizational skills; must maintain thorough and accurate program files
• Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner
• Must be a team player with excellent communication and interpersonal skills

Preferred Qualifications

• Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments
• Experience with conference management/planning
• Experience working within program budget constraintsPreference may be given to individuals who have a designation of Certified Program Planner (CPP) or Certified Meeting Planner (CMP)

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

$48,000-$52,000

Hours per week

40

Review Date

10/5/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Shelly Jobst at [e-mail] during regular business hours at least 10 business days prior to the event.