Conferences and Programs Coordinator

24 Seven Talent; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading talent agency is seeking a Conferences and Programs Coordinator in Washington, DC. You will support the Senior Conferences and Programs Manager in executing annual programs, including managing speaker proposals and overseeing conference logistics. Ideal for candidates with a degree in Business or Marketing and strong communication skills, this full-time position offers an opportunity to contribute to impactful industry initiatives. Travel may be required quarterly.

Qualifications

• Bachelor's degree in a relevant field preferred; equivalent experience will also be considered.
• Certification in Meeting Planning (CMP) or Exhibition Management (CEM) is highly desirable.

Responsibilities

• Assist in calls for speaker proposals and manage submissions during the selection process.
• Oversee the online abstract submission and review system for smooth operations.
• Serve as a liaison for speakers and moderators at the conferences.
• Contribute to planning and execution of the Awards program.

Skills

Ability to work independently

Exceptional oral and written communication skills

Strong organizational abilities

Meticulous proofreading skills

Strong interpersonal skills

Education

Bachelor’s degree in Business, Marketing, Communications, or related field

Certification in Meeting Planning (CMP) or Exhibition Management (CEM)

Job description

Job Description

Join our client’s dynamic team as a Conferences and Programs Coordinator, where you will play a vital role in supporting the Senior Conferences and Programs Manager in executing their Annual Conference program, online content, and educational initiatives. This full‑time position is ideal for an enthusiastic individual eager to contribute to strategic initiatives that enhance engagement, thought leadership, and industry impact within the telecommunications sector.

This position will need to travel for a week each quarter to Hawaii and potentially internationally.

Key Responsibilities

• Assist in calls for speaker proposals and manage submissions throughout the selection process.
• Oversee the online abstract submission and review system to ensure smooth operations.
• Serve as a liaison for speakers and moderators at both the Mid‑Year Conference and Annual Conference programs.
• Set up and maintain the online conference program, ensuring all information is current and accessible.
• Contribute to the planning and execution of the Awards program.
• Support the management and production of webinars, ensuring high‑quality content delivery.
• Assist with activities related to the Research Committee to promote knowledge sharing.
• Provide logistical support for programs, including scheduling meetings, taking minutes, and completing other assigned tasks.
• Help market educational programs to increase visibility and participation.
• Facilitate on‑site management of featured speakers during the Annual Conference to ensure a seamless experience.

Qualifications & Experience

• Bachelor’s degree in Business, Marketing, Communications, or a related field preferred; equivalent experience will also be considered.
• Certification in Meeting Planning (CMP) or Exhibition Management (CEM) is highly desirable.

Skills & Competencies

• Ability to work independently while also thriving in a collaborative team environment.
• Positive attitude with a strong commitment to customer service excellence.
• Exceptional oral and written communication skills are essential.
• Strong organizational abilities with proven problem‑solving skills.
• Meticulous proofreading skills, with an emphasis on accuracy and detail.
• Strong interpersonal skills, able to interact effectively with individuals at all levels.
• Capable of managing multiple tasks and projects simultaneously while meeting deadlines.
• Maintain confidentiality and handle sensitive information with discretion.