Conference Services Manager

Four Seasons Hotels and Resorts; Minneapolis (MN); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Salary: $65,000 - $75,000 annually

Comprehensive health and vision

Daily meals on property

Paid holidays and vacation

Life insurance and disability coverage

401(k) retirement plan

Discounted accommodations

Job summary

Four Seasons Hotel Minneapolis seeks a Conference Services Manager to coordinate all requirements for conference groups booked by the Sales Department and guide planners through the planning process.

You will oversee the execution of events, negotiate with clients to maximize revenue, and liaise with multiple hotel departments to ensure guest satisfaction and seamless operations.

Qualifications

• Ability to read, write, and speak English.
• Minimum two to three years experience directly related to hotel conference services.

Responsibilities

• Oversee seamless execution of all assigned groups, coordinating logistics, and meeting client needs across departments.
• Provide personalized client support, maintain detailed records, and contribute to event success.
• Plan and participate in meetings with hotel staff and clients (various pre-convention and planning meetings).
• Finalize bookings, maximize revenue through up-selling, and review banquet checks and daily/weekly reports.

Skills

English proficiency

Conference services experience

Education

Bachelor’s Degree / CMP Certification

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

About the location:

Shining bright in the skyline, Four Seasons Hotel Minneapolis is connected by Skyway to sports, business and entertainment and is two blocks from the Mississippi River. Inside, discover Mediterranean-inspired dining by award-winning local chef Gavin Kaysen, a wellness floor complete with indoor and outdoor pools and a Spa dedicated to nourishment through nature.

The Four Seasons Hotel Minneapolis seeks a Conference Services Manager to join our talented team!

Be a part of Four Seasons Hotel Minneapolis where we foster connection, celebrate character and develop craftsmanship. Join ouruniquely-talentedteam, and we will support you in doing your best work. Whetheryou’reinspired by our culture, incomparable views of the Mississippi River or two-timeJames Beard Award-winning native Minnesotan chef, discover why your future is here.

About the role

The Conference Services Manager coordinates all requirements for various conference groups booked by the Sales Department. Responsible for enforcing the terms of sales letter of agreement and guiding meeting planners through the planning process. Communicates the needs and expectations of the client with all departments in the hotel. Ensures successful execution of group and client satisfaction.

What you will do

• Responsible for overseeing the seamless execution of all assigned groups, coordinating logistics, and ensuring all client needs are met. Collaborate with all departments to arrange meeting spaces, audiovisual equipment, F&B services, and provide exceptional customer service to clients throughout the event planning process
• Providing personalized support to clients, maintaining detailed records, and contributing to the success of events through efficient and attentive service
• Plan and/or attend and/or participate in meetings with hotel staff and clients, including but not exclusive to: Morning Operations Briefing, Morning CS Briefing, Resume Meeting, Banquet Event Order Meeting, Sales Meeting, Pre-Convention Meetings, Bi-Monthly Board of Operations, Menu Tastings, and Planning Visits
• Finalize the requirements of confirmed bookings while maximizing revenue potential through up-selling and ensuring effective communication both written (Resumes, BEO, Daily Reports) and personal contact with all departments for the success of the event. Ensure accuracy of Banquet Checks and provide bill review on completion of program or event. Prepare a monthly booking report
• Negotiate with clients through the use of creative and attractive menu presentations and event proposals, to achieve both maximum revenue/profit potential and fulfillment of contractual responsibilities while satisfying client needs
• Supervise the execution of banquet events. Review all function space with the banquet manager and when necessary head house attendant. Ensure satisfaction of the client at the outset of all events
• Make timely and impromptu decisions, which balance client’s needs with the financial, safety and staffing goals of the hotel
• Find solutions to the inevitable challenges and glitches that arise while groups are on property and keep the Director of Events promptly and fully informed of all problems or unusual matters so prompt corrective action can be taken where appropriate
• Maintain knowledge of hotel facilities, capacities, and dimensions of meeting space and basic operational needs of all operating departments
• Comply with Four Seasons Category One and Two Work Rules and Standards of Conduct as set forth in EmPact
• Comply with Four Seasons standards for conference services, while working harmoniously and professionally with co-workers and the planning committee
• Assist with all guest inquires within the sales, marketing and catering department, including assistance with high telephone volume and walk-in site inspections
• Assist Conference Services Department as required, particularly during large group movements
• Mentor and develop Administrative staff for future career growth
• Act as the liaison for all vendor/supplier related clients needs, (i.e. Audio Visual, Florists, Entertainment, Transportation, DMC, Off-site Locations etc)
• Provide input for the weekly forecast

What you bring

• Bachelor’s Degree / CMP Certification preferred or equivalent experience
• Minimum two to three years experience directly related to hotel conference services
• Ability to read, write, and speak English

What we offer

We care for our team members through competitive compensation packages and the following complimentary, market-leading benefits:

• Salary: $65,000 - $75,000 annually
• Comprehensive health and vision insurance
• Discovery nights at Four Seasons Properties around the globe
• Holiday and vacation pay
• Daily meals inspired by award-winning chefs provided complimentary on property
• Complimentary dry cleaning provided on property for work attire
• Sick pay, disability coverage, and life insurance

We also offer opportunities for career development and advancement and the following rewards in support of their work-life balance:

• Complimentary parking
• Staff lounge and cafeteria space
• Up to eight weeks of parental leave pay
• Fur baby insurance
• 401(k) retirement plan
• Discounted accommodations at Four Seasons properties worldwide
• Dental coverage available at a discounted rate

Learn more about Four Seasons Hotels & Resorts by visiting us below:

Instagram: @FSMinneapolis

Facebook: https://www.facebook.com/FourSeasonsMinneapolis

LinkedIn: https://www.linkedin.com/company/four-seasons-hotels-and-resorts/jobs/

Learn more about who we are: We Are Four Seasons

Candidates must have valid work authorization for the U.S.

Four Seasons is an Equal Opportunity, Aff Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the ‘EEOC is The Law’ Information poster please visit this website - https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal