Conference Services Coordinator

Soni Resources Group; New York (NY); On-site; USD 33,000 - 39,000; Full time

Job summary

Soni Resources Group is seeking a Conference Services Coordinator in New York, NY to support conference center and meeting operations. The role focuses on coordinating meetings and events, managing logistics, and delivering exceptional client experiences.

The ideal candidate will have a Bachelor’s degree in Hospitality Management or related field and at least three years of conference services experience, with strong communication and organizational skills.

Qualifications

• Bachelor's degree in Hospitality Management, Business Administration, Event Management, or related field.
• Minimum of three years of experience in conference services, event coordination, hospitality, workplace experience, or a related client-facing environment.
• Excellent communication and interpersonal skills with ability to build relationships and provide superior customer service.
• Strong organizational and multitasking abilities with attention to detail in a fast-paced setting.
• Proficiency in Microsoft Office Suite and ability to learn new software quickly.

Responsibilities

• Coordinate all aspects of meetings and events: room reservations, catering, AV, seating, signage, transportation, and accommodations.
• Welcome guests, manage check-in, escort to rooms, and liaison between guests and internal stakeholders.
• Monitor meetings, address issues, confirm details, and ensure services are delivered as scheduled.
• Provide administrative support: document production, meeting materials, courier coordination, and event reporting.
• Collaborate with conference services, reception, and AV teams to ensure seamless coverage and continuous improvement.

Skills

3+ years conference services

Education

Bachelor's degree in Hospitality Management or related field

Tools

Microsoft Office

Job description

Conference Services Coordinator
Administrative Support( Entry Level)/ Receptionist New York , New York Contract Aug 19, 2026

A leading global law firm is seeking a highly organized and service-oriented Conference Services Coordinator to support conference center and meeting operations at its New York headquarters. This role is responsible for delivering exceptional client and employee experiences by coordinating meetings and events, managing conference logistics, and ensuring seamless day-to-day operations. The ideal candidate will serve as a key point of contact for internal stakeholders, visitors, and external vendors while maintaining the highest standards of professionalism, customer service, and operational excellence.

Responsibilities:

• Coordinate all aspects of meetings and events, including room reservations, catering, audiovisual requirements, seating arrangements, signage, transportation, and special accommodations to ensure successful execution.
• Provide a first-class guest experience by welcoming visitors, managing check-in procedures, escorting guests to meeting rooms, and serving as a liaison between guests and internal stakeholders.
• Monitor and support meeting activities throughout the day, proactively addressing issues, confirming event details, and ensuring all requested services are delivered accurately and on schedule.
• Deliver administrative and operational support, including document production, meeting materials preparation, courier and transportation coordination, and maintaining accurate event records and reports.
• Collaborate with conference services, reception, and audiovisual teams to ensure seamless coverage, support special projects, and contribute to continuous improvement initiatives within the workplace experience function.

Qualifications:

• Bachelor's degree in Hospitality Management, Business Administration, Event Management, or a related field, or an equivalent combination of education and professional experience.
• Minimum of three years of experience in conference services, event coordination, hospitality, workplace experience, or a related client-facing environment.
• Exceptional communication and interpersonal skills with a demonstrated ability to build strong relationships and provide outstanding customer service to diverse stakeholders.
• Strong organizational, multitasking, and problem-solving abilities with a keen attention to detail and the ability to manage competing priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to learn new technologies and systems quickly.

Compensation:

$24-28 / Hr
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications. #SONINY