Conference Event Coordinator

Worldwide Business Research (WBR); New York (NY); Hybrid; USD 55,000 - 58,000; Full time

Job summary

An established industry player is seeking an enthusiastic Event Coordinator to join their dynamic Meeting Planning team. This full-time role involves providing exceptional customer service, managing event logistics, and ensuring seamless execution of conferences. The ideal candidate will be a college graduate with a keen eye for detail and a proactive approach to problem-solving. You'll have the chance to work closely with clients, enhance their event experience, and contribute to the success of high-profile gatherings. If you're ready to advance your career in the meetings and events industry, this is the perfect opportunity for you.

Qualifications

• 1 year of post-graduate working experience required.
• Strong administrative and customer service skills are essential.

Responsibilities

• Provide outstanding customer service and assist clients with event participation.
• Manage RSVP processes and update conference mobile app.

Skills

Customer Service

Administrative Skills

Attention to Detail

Multi-tasking

Proactive Attitude

Education

College Graduate

Job description

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Worldwide Business Research (WBR) provided pay range

This range is provided by Worldwide Business Research (WBR). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $58,000.00/yr

Location: Hybrid (2 days Remote & 3 days East Midtown, New York)

Travel: Considerable travel to destinations across the US

Compensation: $55,000-$58,000 DOE

Schedule: Full-time, Monday - Friday, 9:00 AM - 5:30 PM

WHO WE ARE

At Worldwide Business Research, it’s people who drive our success. Working at WBR means working in an exciting and dynamic environment. We conduct research with leading industry professionals to learn what keeps them up at night. From that research, we develop and sell conferences that address the unique needs and concerns of the senior-level decision makers within those industries.

WBR NY’s Meeting Planning team is responsible for the successful execution of all events produced by the WBR North America office. There is no detail too small and no obstacle too large for us to handle to ensure a successful event. We pride ourselves on delivering outstanding customer experiences to our audience.

WHO YOU ARE

• College graduate with 1 year post-graduate working experience
• Administrative and customer service experience
• Superior attention to detail, ability to multi-task, prioritize and meet deadlines
• Proactive and eager to advance your career in the meetings and events industry

WHAT THE JOB ENTAILS

Working closely alongside the Meeting Planner, the Event Coordinator will:

• Provide outstanding customer service to our clients and help them navigate their participation in WBR events
• Update conference mobile app and help drive engagement
• Manage the RSVP process for sponsored events
• Arrange partnering meetings for clients, maintain schedule, and execute onsite at events
• Research venues for offsite functions and suppliers as needed
• Book travel
• Provide administrative assistance

Privacy Statement

When you apply to any vacancy with WBR, we will collect and process the personal data you provide for the purposes of processing your application. The data you provide will be used for recruitment purposes only and will be processed in accordance with the following policies. Please contact us if you require any further information. Our Privacy Policy can be found here: https://www.wbresearch.com/privacy

Non-Discrimination

WBR is deeply committed to the principle of equal opportunity for all individuals. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Customer Service, and Strategy/Planning

Industries

Events Services and Market Research