Conference Coordinator

Historic New England; Remote; USD 80,000 - 100,000; Full time

Job summary

A regional cultural organization is seeking a full-time Conference Coordinator to manage the annual Summit production and related programs. The ideal candidate will coordinate logistics, engage with speakers, and have experience in project management. Key requirements include a bachelor's degree in relevant fields and strong communication skills. This remote position requires New England residency and some travel. Join us in fostering cultural preservation in the region.

Qualifications

• Ability to operate effectively in a team environment.
• Creative and innovative self-starter.
• Exceptional interpersonal communication skills.

Responsibilities

• Coordinate all aspects of annual Summit production.
• Support communication with speakers and stakeholders.
• Assist with program content planning and execution.

Skills

Project management

Communication

Organizational skills

Microsoft Office

Time management

Education

Bachelor's degree in Historic Preservation, Museum Studies, or a closely related field

Job description

Historic New England (HNE) seeks a full-time Conference Coordinator to coordinate all aspects of annual Summit production and related programs, from program development and stakeholder outreach to logistical coordination and conference execution. HNE is committed to proactively addressing contemporary preservation challenges to ensure the health and livability of New England’s communities today and for the future. The annual Historic New England Summit advances HNE's strategic priorities, strengthens stakeholder networks, and anticipates and responds to emerging issues related to historic preservation and cultural sectors.

This is a remote based position, with regular New England region travel and flexible availability for occasional evening and weekend work required.

ESSENTIAL FUNCTIONS

• Assists with conceptualizing, designing, executing, and evaluating program content for the Historic New England Summit and supportive events and programs, including researching, evaluating, and refining themes, topics, and content delivery; coordinating with staff, volunteers, and external partners in program content planning; scheduling calls, taking meeting notes, and updating documents/project management software.
• Supports communication with speakers, speaker liaisons and others involved in producing the Summit and related programming from initial invitation through to confirmation and participation at programs, including sending correspondence, managing invitation responses, processing registrations, maintaining speaker information, responding to speaker questions, and coordinating calls and planning sessions.
• Coordinates across teams on communication plans and materials, and sponsor recruitment and stewardship.
• Provides coordination support to the conference producer and others as needed for all aspects of conference logistics, including registration, décor, F&B, performances, travel, a/v, and transportation.
• Provides support to speakers and program staff at rehearsals and programs.

QUALIFICATIONS

• Bachelor's degree in Historic Preservation, Museum Studies, or a closely related field (e.g. architecture, urban planning, public history) with a minimum one year of relevant professional work experience in project management or planning and coordinating public programs, or equivalent combination of skilled credentials.
• Creative and innovative self-starter.
• Ability to operate effectively in a team environment, where communication within and among a regionally dispersed team is essential to success.
• Fully competent computer skills including use of Microsoft Office programs.
• Excellent project and time management skills
• Exceptional organizational, written and interpersonal communication skills and the ability to work closely with donors, professional colleagues, and the general public.
• Valid driver’s license and means of transportation.
• Strong belief in, and demonstrated commitment to, Historic New England’s mission and values.
• Commitment to the highest standards of professionalism, excellence, and Inclusion, Diversity, Equity and Access (IDEA).
• New England residency by start of work required.

Other Duties

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Historic New England is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.