Conference Center Coordinator

Adams County Colorado; Westminster (CO); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Excellent benefits package

Wellness program

Generous time off accruals

Job summary

Adams County Colorado is seeking a Conference Center Coordinator to manage scheduling and maintenance of the Government Center and Human Services Center Conference Centers, handling event coordination and coordination with catering services.

The role requires strong customer service experience, scheduling software familiarity, and IT/A/V equipment knowledge, with potential overtime and weekend coverage. Adams County offers an excellent benefits package and wellness programs.

Qualifications

• Two years of customer service experience required.
• Previous scheduling software experience preferred.
• Ability to operate A/V equipment and IT systems.

Responsibilities

• Act as the primary contact for scheduling and maintenance of Conference Center rooms.
• Schedule internal and external events and complete paperwork.
• Set up and break down conference spaces before and after events.
• Provide light maintenance and custodial duties to ensure a clean environment.
• Coordinate with catering services as requested.
• Perform other duties as assigned.

Skills

Customer service

Scheduling software

IT / A/V equipment knowledge

Light maintenance / custodial duties

Professional communication

Team collaboration

Education

High School Diploma or equivalent

Tools

EventPro

MS Office Suite

Job description

To provide exceptional and efficient customer service to our internal and external customers of the Adams County Conference Centers located at both the Government Center and the Human Services Center for the Business Services Division of the Facilities and Fleet Department.

• The level the successful candidate will be hired at depends on their experience, education, and qualifications. The target hiring range reflects starting pay we expect to offer for the role based on internal equity. The Full Pay Range is set by market data and our pay structure to illustrate full future earning potential as follows:

• Conference Center Coordinator hiring range:$43,369.96 - $49,875.45
• Conference Center Coordinator full pay range:$43,369.96 - $60,717.94

Adams County offers an excellent benefits package, generous time off accruals, and a comprehensive wellness program.

• Act as the primary contact for the scheduling and maintenance of the Conference Center rooms and areas at the Government Center and the Human Services Center
• Responsible for scheduling internal and external events at the Conference Centers and completing all necessary paperwork for such events
• Responsible for setting up and breaking down the Conference Center space(s) before and after events in the Conference Centers
• Provide technical assistance with all A/V equipment located within the Government Center and the Human Services Center Conference Centers
• Provide light maintenance and custodial duties in areas to ensure a clean, safe, and welcoming environment for all customers
• Coordinate with catering services as requested by the Conference Center customers
• Perform other duties as assigned

• Ability to stand or sit for long periods of time
• Ability to kneel, crouch, bend, and scoot
• Ability to lift up to 50 pounds
• Ability to operate general office equipment including computer, printer, telephone, and radio
• Knowledge of and ability to operate IT and A/V equipment
• Ability to provide effective and exceptional customer service to internal and external customers from diverse backgrounds
• Work collaboratively with team members
• Ability to communicate professionally, clearly, and concisely, both written and verbally
• Knowledge of and the ability to use various computer software programs including, but not limited to, MS Suite, EventPro
• Ability to provide coverage for the Government Center and the Human Services Center Conference Centers including the ability to work overtime, after hours, and weekends
• Ability to think quickly to address needs and adapt to changing tasks in a timely and courteous manner
• Must have a neat and professional appearance
• High Attention to detail.
• Highly organized with the ability to multitask.

Education:

• High School Diploma or equivalent

Experience:

• Two (2) years customer service experience required.
• Previous experience with scheduling software preferred.

Background Check:

• Must pass a criminal background check

Essential duties require the following physical abilities and work environment:

Physical Activities:

• Ability to sit, walk, talk, hear, stand, kneel, crouch, squat, stoop, crawl, twist, climb or balance, lift 50 pounds. Ability to use hands to finger, handle, or feed; ability to reach with hands or arms.

Exposure to Elements:

• Social gatherings, cold, heat, noise, outdoors, dust.

Mental Abilities:

• Ability to compare; analyze, communicate, coordinate, instruct, evaluate, have interpersonal skills, and compile.

Vision Demands:

• Close Vision (clear vision at 20 inches or less), distant vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision, and depth vision.