Conference Associate

Boly:Welch; Portland (OR); Hybrid; USD 58,000 - 64,000; Full time

Benefits offered by this job

Wellness allowance

401(k) with employer match

Transportation stipend

PTO

Paid self-care days

Telephone stipend

Job summary

Boly:Welch in Portland is seeking a Conference Associate to manage event production from planning to program delivery, coordinating with account leads, clients and vendors.

The role requires excellent written and spoken communication, multitasking, strategic thinking and attention to detail, with travel 3–4 times per year nationally and internationally; training starts on-site in Portland with an optional work-from-home day after.

Qualifications

• Bachelor’s degree
• 3+ years of experience in a related work environment
• Proficiency with MS Office Suite
• Experience with a CRM preferred

Responsibilities

• Oversee all aspects of event production from planning to program management and communications.
• Coordinate with account leads, clients, and outdoor vendors to support conference management.
• Manage stakeholder communications and leadership support.
• Travel 3–4 times per year nationally and internationally to attend client meetings.
• Think strategically and deliver tactically with strong attention to detail and communication.

Skills

3+ years experience

Education

Bachelor’s degree

Tools

MS Office Suite

CRM

Job description

• 3+ years of experience in a related work environment
• Proficiency with MS Office Suite
• Experience with a CRM preferred

Job Number: 32615

Salary: $58K-$64K

Industry: Professional Services

Must Haves

• Bachelor’s degree
• 3+ years of experience in a related work environment
• Proficiency with MS Office Suite
• Experience with a CRM preferred

Your New Role

We’re looking for a Conference Associate who thrives in a fast-paced environment and can confidently manage multiple priorities, from event coordination and program development to stakeholder communications and leadership support. Are you up for the challenge?

As Conference Associate, you’ll be responsible for overseeing all aspects of event production from planning to program management and communications, leadership support, and networking at social functions. You’ll also need to have efficacious interpersonal skills, as you’ll be working closely with account leads, clients and their stakeholders, and outdoor vendors who support the management service.

The team is looking for someone with excellent written and spoken communication skills, who has the capacity to multitask to address multiple simultaneous demands, and the ability to think strategically and deliver tactically. You’ll also need to have strict attention-to-detail and a strong aptitude for technology. Those with stellar interpersonal skills, a demonstrated creative initiative-taker, and the ability to travel 3-4 times a year (nationally and internationally) to attend client meetings will be especially competitive.

When you first start here, you’ll enjoy a full work week in our client’s Portland office. After your training period, you’ll have an optional work-from-home day once a week.

Your New Organization

This opportunity is with a growing professional services organization that partners with mission-driven clients to provide full-service conference management. They offer a supportive environment where team members can make meaningful impacts, are encouraged to bring forward innovative ideas, and are supported through a culture focused on professional growth.

Benefits include a wellness allowance to support health, dental, and vision insurance, a 401(k) with employer match, a transportation stipend, PTO, a telephone stipend, and paid self-care days.

Our goal is to pair talented people with amazing job opportunities.

Boly:Welch is a full-service recruiting and executive search agency representing a Boly:Welch partner in this search. As talent advisors, we will be the liaison between our partner and yourself during the recruitment process. You will directly join our partner client’s team if they select you as the successful candidate for this role.

We do not use AI to read resumes at Boly:Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application!

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