Concierge Weekdays (variable schedule)

The Bristal; New York (NY); On-site; USD 35,000 - 45,000; Full time

Job summary

The Bristal in New York is hiring for a Front Desk Receptionist. You'll welcome visitors and assist residents with inquiries while providing excellent customer service. Your role includes managing calls, maintaining records, and ensuring a tidy environment.

The position requires a high school diploma and the ability to handle emergencies effectively. Join our team and be part of an enriching environment that fosters resident care and support.

Qualifications

• High School diploma or equivalent required.

Responsibilities

• Welcome and assist visitors, prospective residents, and families.
• Manage incoming sales inquiries and direct them appropriately.
• Maintain a tidy front desk area.
• Coordinate transportation for residents.
• Follow emergency protocols diligently.

Education

High School or better

Job description

Responsibilities

• Welcome visitors, prospective residents, and family members with a warm and courteous demeanor.
• Answer incoming phone calls promptly and professionally with the approved company greeting, screen all calls before transferring to the appropriate person or department.
• Take accurate messages as necessary.
• Provide general information about the assisted living community and its services to callers and visitors.
• Monitor all visitors, third party providers and residents and ensure that they sign in and out of community.
• Operate and use appropriately the radio communications system.
• Accept /sign for overnight packages and call department to inform them of the delivery.
• Make PA announcements as required by administration.
• Wear proper and clean company uniform.

Sales Inquiry Handling

• Receive incoming sales inquiries, whether by phone or in-person visits.
• Use pre-established guidelines to determine the appropriate staff member to handle each sales inquiry.

Administrative Support

• Assist with administrative tasks, such as maintaining the visitor log, managing incoming and outgoing mail, Sort and distribute interoffice mail.
• Ensure that the front desk area and lobby is tidy and presentable.
• Accept monthly Resident rent checks on behalf of the accounting office.
• Accept maintenance work orders.

Resident and Guest Support

• Engage with prospective residents and their families to understand their needs and interests.
• Provide assistance to residents and their families with their inquiries, requests, and concerns.
• Offer guidance and information on community activities, events, and amenities.
• Help coordinate transportation for shopping, doctor appointments, banking and activity trips and maintains concierge handbook.
• Make trip reminder calls to residents as directed by Director of Resident Services and/or Director of Recreation.
• Performs other duties and/or assists in other departments as assigned by Supervisor, Executive Director or Manager on duty.

Emergency Response

• Follow established protocols to handle emergency situations, including contacting the appropriate team members, emergency services, or family members.
• Knowledge of security/fire alarm systems and procedures.
• Monitor security and emergency call systems.
• Knowledge of appropriate response to emergency situations.
• Maintain home base at the front desk during an emergency.

Adherence to Policies and Regulations

• Comply with all organizational policies, procedures, and regulations, including privacy and confidentiality guidelines.
• Stay updated with information related to the assisted living community's services.

Qualifications

• Required: High School or better.

Behaviors

• Loyal: Shows firm and constant support to a cause.
• Leader: Inspires teammates to follow them.
• Enthusiastic: Shows intense and eager enjoyment and interest.
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well.
• Team Player: Works well as a member of a group.

Motivations

• Self-Starter: Inspired to perform without outside help.
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility.
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.