Concierge PT Eve (Th/Fri 5:30pm-10:30pm, Sat 1pm-11:30pm)

Stony Brook Medicine; Stony Brook (NY); Presencial; USD 43.000 - 53.000; A tiempo parcial

Descripción de la vacante

Stony Brook Medicine is seeking a Part-time Instructional Support Assistant for the Information Desk. The role focuses on greeting visitors, coordinating with nursing and security, and facilitating communication among patients, families and staff within a hospital setting.

You will handle visitor data entry, assist with inquiries, enforce visitation criteria and support staff training while ensuring infection control guidance is followed.

Formación

• Associate's degree or 2 years experience in healthcare industry, operations/call center or fast-paced patient/customer service environment.
• Proficient computer skills and ability to interpret guidelines.
• Willingness to adapt to changing processes and train staff.

Responsabilidades

• Greet visitors and oversee lobby interactions.
• Coordinate with security and nursing units during high-volume times.
• Serve as liaison among patients, families and clinical staff.
• Answer phones promptly and assist visitors with inquiries.
• Enforce visitation criteria and manage access to the hospital.
• Enter visitor data in the Visitor Management System accurately.
• Provide PPE guidance based on infection control status.
• Assist with training new staff on programs and guidelines.

Conocimientos

Proficient computer skills

Problem-solving

Independent worker

Adaptability to change

Coaching / staff training

Educación

Associate's degree or 2 years experience in healthcare industry

Descripción del empleo

Position Summary

Stony Brook Medicine's Concierge Services in a hospital setting encompasses many different roles and responsibilities. It is an important and concentrated area in a healthcare facility. We are responsible for the delivery of the critical components of the Patient Experience, as well as keeping the hospital compliant with the many regulatory agencies, maintaining patient safety through correct patient identification practices and providing extraordinary customer service skills in situations that are often difficult. The need for diversified skills is necessary to effectively meet regulatory requirements, carry out established visitation guidelines that include capturing visitor data, consult with nursing units, advocacy, hospital leadership, concierge leadership to establish appropriate visitation. Concierge Services encompasses the Main Lobby Information Desk and Children's Lobby and mobile Kiosk Podiums and locations.

Duties of a Concierge may include the following but are not limited to:

• Courteously greets all visitors upon arrival to the hospital.
• Oversees patient and visitor interactions in the main lobby.
• Collaborate with security with patient and visitor check in during high volume times.
• Serves as a liaison between individuals in the waiting area and clinical areas by facilitating communication among patients, family members and clinical staff.
• Regularly assesses lobby areas volume and initiates efforts to eliminate unnecessary delays.
• Coordinates efforts across Hospital departments/disciplines to identify impediments to patient flow/treatment in a timely manner.
• Answers telephones in a prompt and courteous manner, providing a high level of assistance to callers.
• Responds to visitor inquiries and/or assist them with problem solving concerns.
• Communicates with patients, visitors and staff in a courteous, respectful and service oriented manner at all times.
• Facilitates all visitors who meet visitation criteria, and respectively denies access to those who do not meet visitation eligibility.
• Utilizes Visitor Management System to accurately account for visitors and their destination.
• Enters visitor contact information and all required information in the Visitor Management System.
• Provides visitors with proper PPE based on the infection control status of the patient being visited.
• Educates visitors on the risks entering the hospital in accordance with current DOH guidelines.
• Contacts patient care units to request permission on behalf of visitors for after hour visiting.
• Uses appropriate crisis prevention and de-escalation techniques when experiencing difficult encounters.
• Appropriately escalates potential problems, issues or unusual questions to supervisor in a timely manner.
• Properly identifies patient’s belongings, records belongings and communicates with the distribution team or clinical areas when necessary.
• Organizes supplies and materials at the Information Desk. Keeps all work areas clean, clutter free and well organized.
• Tracks supplies including, but not limited to printer ink, rolls of visitor passes, information handouts, PPE, etc. and promptly notifies supervisor when supplies levels are getting close to established minimum par levels.
• Facilities deliveries of mail, flowers and/or other items throughout the hospital when applicable.
• Assist with training new staff members on programs, regulations or guidelines.
• Provide Concierge assistance via mobile kiosk in designated areas throughout the hospital as assigned.
• Position may require prolonged periods of sitting, walking, lifting, standing or transporting of patients when applicable.

Qualifications

Required:

Associate's degree or 2 years experience within a healthcare industry, operations/call center setting, or other fast paced, high volume, face to face, patient/customer service environment. Proficient computer skills. Ability to work independently using strong problem-solving skills. Ability to interpret guidelines and take appropriate action. Willingness and ability to quickly adapt to ongoing processes changes and/or changes in protocols. Ability to coach and train staff.

Preferred:

Previous Hospital Concierge/Information Desk experience. First Responder/EMS/Emergency Management experience strongly preferred. Previous instructor/teaching/coaching experience, ability to professionally facilitate large groups.

Posting Overview:

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range:

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools - Medicine, Dental, Health Professions, Nursing and Social Welfare - a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [e-mail]. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Official Job Title

TH Instructional Support Assistant

Job Field

Other

Primary Location

US-NY-Stony Brook

Department/Hiring Area

Information Desk / Screening Room

Schedule

Part-time

Posting Start Date

Nov 11, 2026

Posting End Date

Nov 25, 2026, 10:59:00 PM

Salary

$47,936 /year

Salary Grade

SL1