Concierge - PRN

Harmony Senior Services; Newark (DE); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading company in senior services is seeking a concierge/receptionist to manage front desk operations, greet visitors, and perform various administrative duties. The ideal candidate will be organized, professional, and possess strong communication skills. This role requires a high school diploma and the ability to work in a busy environment while maintaining a welcoming atmosphere for residents and visitors. Flexibility in scheduling, including weekends and holidays, is necessary.

Qualifications

• Experience in administrative functions required.
• Ability to communicate effectively both verbally and in writing.

Responsibilities

• Greet visitors and manage front desk operations.
• Monitor security systems and maintain logs.
• Assist with administrative tasks across departments.

Skills

Organization

Communication

Teamwork

Education

High School Diploma or GED

Job description

Description

STATEMENT OF JOB:

The concierge/receptionist performs a variety of administrative support duties including: greeting all visitors to the community, answering the telephone, transferring calls to appropriate party, and taking accurate messages. Monitors walkie-talkie, door security system and fire panel as needed. Monitors resident sign-in and sign-out log and the visitor registration log and completes administrative support functions such as filing and making copies.

Responsibilities include but are not limited to:

Policies/Procedures/Administration

• Transfers calls or takes messages as appropriate in a courteous, friendly and helpful manner
• Fills out and logs service request forms for residents and/or staff
• Monitors and greets visitors to the community
• Keeps front desk and lobby area clean and neat at all times
• Sells meal tickets and accounts for by payroll deduction or personal check
• Ensure the security of the building; Monitors resident sign-in and sign-out log and the visitor registration log; periodically checks entrances/exits of the building to ensure community is secure
• Attends in-services and staff meetings as required
• Completes all other duties as assigned

Qualifications

Residents

• Assists with coordinating van schedule for residents
• Follows confidentiality policies regarding release of resident information

Staff

• Performs supportive office functions for all departments including filing, typing, and making copies

Requirements:

• Must possess a high school diploma or GED
• Must be considerate, neat, well groomed and professional in appearance. Must dress in a professional manner
• Must have experience in Administration functions
• Must answer phones in a polite and professional manner
• Must be organized, and able to work well with others as part of a team
• Must be polite and considerate to residents, visitors, co-workers and management team
• Must be able to effectively communicate both verbally and in writing
• Must be able to sit for extended periods of time
• Must be able to function effectively in a busy environment and be able to multi-task
• Must be willing to work a flexible schedule that includes weekends and holidays
• Must attend all required in-services and staff meetings