Concierge Overnight Full Time

CIEL VERNON HILLS LLC; Vernon Hills (IL); On-site; USD 19,000 - 25,000; Full time

Job summary

CIEL Vernon Hills LLC in Vernon Hills, IL, is seeking a Concierge to greet visitors, arrange tours, answer a multi-line phone, and provide clerical support. This role is the first impression of our community.

The ideal candidate reads and writes English, maintains a professional demeanor, and enjoys helping residents, families, and guests. Experience with Microsoft Office is preferred, and the position is hourly with on-site work.

Qualifications

• High school diploma or equivalent preferred.
• Able to read, write, and understand English and follow instructions.
• Able to deal professionally with residents, staff, visitors and the public.
• Experience using computer software (Microsoft Office).
• Patience, professionalism, cheerful disposition and enthusiasm.

Responsibilities

• Greet visitors and direct them to the appropriate office or resident apartment.
• Answer a multi-line telephone and record or channel information.
• Arrange tours of the property for visitors or appointment holders.
• Provide clerical support to the administrative staff.
• Maintain reception area with current property literature and refreshments.
• Support community marketing efforts through positive interactions during tours and phone calls.

Skills

Customer service

English literacy

Professional demeanor

Calm under pressure

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

POSITION: Concierge

REPORTS TO: Business Office Manager

FLSA: Hourly

OUR MISSION: We are united in our mission to offer seniors an elevated way of life, where comfort, connection, and joy thrive.

POSITION SUMMARY:

The Concierge is responsible for greeting visitors, arranging tours of the property, answering a multi-line telephone, and providing clerical support to the administrative staff. This position is the first impression of the Community.

RESPONSIBILITIES:

• Greet visitors seeking information about the property. Be responsive to the needs of people who inquire about the property and/or who are in the building for meetings with administrative personnel. Direct visitors to appropriate office or resident apartment.
• Responsible for assisting residents, family members, and guests with general requests.
• Responsible for arranging for tours of the property for individuals making spontaneous visits or those that have made an appointment for the tour.
• Answers telephones, record and channel information.
• Displays knowledge of the services and programs and other pertinent information regarding the property.
• Responsible for the mail meter, stamps, making copies, and other tasks related to office operations.
• Processing incoming mail. Sort property mail and distribute mail to mailboxes.
• Maintains reception area in a neat and orderly fashion. Ensure that reception desk and lobby has current property literature on display. Ensure that lobby is free of excessive or outdated literature. Ensure that coffee and/or refreshments are fresh and readily available.
• Performs clerical duties for property staff as directed by supervisor.
• As requested, provide assistance in the dining room serving resident meals.
• Provides support to the Community’s marketing efforts through positive/friendly interaction during property tours and telephone contact with the public, and as directed by a supervisor.
• Communicates any observed or suspected resident change of condition to a supervisory immediately.
• Maintains a safe work environment for all staff, residents and guests, following established safety standards.
• Encourages teamwork through cooperative interactions with co-workers and other departments.
• Supports a positive and professional image through actions and dress.
• Performs other duties consistent with the position as assigned.

QUALIFICATIONS:

• High school diploma or equivalent preferred.
• Able to read, write, and understand the English language, and be able to follow written or oral instructions.
• Able to make independent decisions when the circumstances warrant such action and to remain calm during emergency situations.
• Able to deal professionally with personnel, residents, family members, visitors, and the general public. Knowledgeable of administrative practices, processes, and guidelines.
• Experience using computer software (Microsoft)
• Have patience, professionalism, cheerful disposition and enthusiasm, and be willing to handle residents, staff and visitors, based on whatever maturity level at which they are currently functioning.

PHYSICAL QUALIFICATIONS:

• Walk/Stand – must be able to continuously walk and stand.
• Environment Condition – must be able to perform work both inside and outside
• Sit – sit infrequently
• Lift - constantly 0-25 pounds
• Carry - constantly 0-25 pounds
• Push - constantly 0-25 pounds
• Climb – must be able to climb stairs on a frequent basis, with the opportunity to utilize the elevator as an alternate resource if available
• Bend – must be able to bend at the waist, knees, hips and spine on a frequent basis; may require frequently manipulating weights of 25 pounds or more.
• Squat – must be able to squat on a frequent basis to reach below the knee, may require lifting of 25 pounds or less.
• Twist or rotate – must be able to twist or rotate occasionally at the trunk, hips, knees, and neck, manipulating weights of 25 pounds or more.
• Reach– must be able to reach on a frequent basis. May occasionally reach overhead, requiring manipulation of weight of 10 pounds or less, and below waist manipulating weight of 25 pounds or more.
• Sensory Vision – must be able to read clearly with or without corrective lenses
• Hear - Must be able to hear telephone, audible alarms, bells and signals related to resident safety with or without hearing devices.
• Speech/Language – must have strong command of English sufficient to read and write and interpret administration information.