Concierge

Village at the Falls; Menomonee Falls (WI); On-site; USD 25,000 - 35,000; Part time

Job summary

Village at the Falls in Menomonee Falls is seeking a Receptionist to manage calls, greet residents and guests, and handle various administrative tasks. The ideal candidate will have experience in customer service and demonstrate excellent telephone communication skills. Responsibilities include maintaining resident phone lists and appointment management. The position requires a high school diploma and organizational skills. We offer flexible shifts including weekends and opportunities for team development.

Qualifications

• Must have 1-3 years of customer service training or experience.
• Must be able to read and comprehend instructions and correspondence.
• Excellent telephone communication and organizational skills required.

Responsibilities

• Greeting guests and residents, answering inquiries and giving directions.
• Managing appointments for residents.
• Updating resident phone lists and managing messages.

Skills

Customer service experience

Telephone communication skills

Organizational skills

Basic math skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

POSITION SUMMARY

Responsible for greeting guests, residents and employees, managing both external and internal calls, taking and communicating messages and providing information of a general nature.

Multiple Shifts Available including Weekends

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. This list is not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Carries out telephone answering and reception duties as required.
• Takes complete messages with pertinent information and communicates messages to the intended recipient.
• Greets residents and visitors. Answers inquiries and gives directions.
• Collates brochures for the marketing department.
• Prepares meal tickets for team members and family members, tallies meal count sheets for the Dining staff.
• Updates the Resident Phone List and Roster and Move‑In and Move‑Out Register daily; Guest and Sign‑In Logs as necessary.
• Manages appointments for residents and family members such as but not limited to hair dresser, transportation, etc.
• Maintains and keeps desk and entry area neat and organized.
• Organizes, distributes mail to residents, Executive Director and Department Coordinators.
• Maintains resident forms for miscellaneous credits.
• Maintains adherence to all company personnel policies and established operating policies and procedures.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Educational Requirements and Experience

• High school diploma or general education degree (GED) preferred.
• One to three years customer service experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Language Ability

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.
• Ability to read and write using English language.
• Must demonstrate excellent telephone communication skills.

Mathematical Skills

• Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.
• Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Cognitive Demands

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

• Ability to use Microsoft Windows, including Word and Excel. Ability to use email and the Internet.
• Demonstrates general office skills such as use of copy machine.

Competencies

• Must demonstrate an interest in working with a senior population.
• Interacts with guests, residents and staff in a courteous and friendly manner.
• Supports organization's goals and values.
• Balances team and individual responsibilities.
• Responds promptly to resident and visitor needs. Responds to requests for service and assistance.
• Completes administrative tasks accurately and timely.
• Ability to handle multiple priorities.
• Must demonstrate good organizational, time management and record‑keeping skills.
• Demonstrate good judgment, problem solving and decision‑making skills.

Environmental Adaptability

• Works primarily indoors in a climate‑controlled setting.
• Possible exposure to chemicals as identified in the MSDS Manual.

PHYSICAL REQUIREMENTS

The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is regularly required to use hands to finger, handle, or feel and talk or hear. The team member is frequently required to sit and reach with hands and arms. The team member is occasionally required to stand or walk. The team member must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision and depth perception.