Concessions Staffing & Scheduling Coordinator

Aramark Correctional Services; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Job summary

Aramark is seeking a Concessions Staffing Coordinator to support management with administrative tasks, data entry, onboarding, and HR-related duties. The role involves interacting with employees, managers, and visitors in a professional manner across events and locations.

The position emphasizes accurate timekeeping, payroll support, and adherence to policies, with opportunities to handle onboarding and documentation duties as part of a dynamic team.

Qualifications

• Prior administrative experience preferred.
• Proficient with Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Strong interpersonal and written communication skills.
• Attention to detail with accuracy.

Responsibilities

• Oversees scheduling practices in line with Federal, State and Local laws, Company Policy and Union CBA requirements.
• Implement Concessions Staffing plan by ensuring employees are correctly scheduled in timekeeping systems ahead of each event/day-work.
• Assist in the entry and processing on timecards at the close of the pay-period, including drafting and tracking payroll discrepancy/missed-punch forms.
• Monitor time and attendance for employees, prepare disciplinary forms for managers and track completion and return of documents.
• Maintains both digital and paper employee files.
• Assist in all new employee onboarding paperwork completion, including I-9, handbook, policies and job description.
• Event Duty: Assist in employee check-in.
• Maintains up to date knowledge on using MYPAY, MYACCESS and ABI.
• Assists management with clerical tasks in relation to human resources including filing, data entry, record review, badge printing and maintenance.
• Assist the HR managers with hiring, training, and onboarding new employees.
• Greets clients and employees; answers inquiries or directs escalated questions/concerns when necessary.
• Maintains office memos and informational postings.
• Operates technology, systems and software such as voicemail systems, copy/scanners, computers, email communication and MS Office.

Skills

Administrative tasks

Microsoft Office

Interpersonal communication

Attention to detail

Written communication

Tools

Outlook

Word

PowerPoint

Excel

Job description

Aramark is seeking a Concessions Staffing Coordinator to support management with administrative tasks, data entry, onboarding, and HR-related duties. The role involves interacting with employees, managers, and visitors in a professional manner across events and locations.

The position emphasizes accurate timekeeping, payroll support, and adherence to policies, with opportunities to handle onboarding and documentation duties as part of a dynamic team.