Compliance Coordinator

Utilities One; Washington (District of Columbia); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health Insurance plans

Whole Life Insurance

401k Plan

PTO/Paid Holidays

Great Work Environment

Career Advancement Opportunities

Job summary

Utilities One is seeking a detail-oriented Bid Compliance Coordinator to support the preparation and submission of bid packages. The role involves organizing documents, tracking deadlines, maintaining records, and coordinating with internal teams to ensure complete submissions.

You will review requirements, perform quality checks, and assist with administrative tasks. Training will be provided as you contribute to compliant, timely proposals.

Qualifications

• Strong attention to detail required for bid reviews and packaging.

Responsibilities

• Prepare and organize bid packages for timely submission.

Skills

Attention to detail

Organizational skills

Time-management

Communication skills

Microsoft Office

Documentation reviews

Independent work

Willingness to learn

Tools

Microsoft Office

Job description

Job Description

Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

Bid Compliance Coordinator

Supports the preparation and submission of bid packages by organizing documents, tracking deadlines, maintaining records, and ensuring all required forms and supporting materials are complete and submitted on time. This role involves extensive document review, data organization, follow-up with internal departments, and coordination of bid-related administrative tasks. Training will be provided.

Key Responsibilities

• Prepare and organize bid packages for timely submission
• Review bid requirements and ensure all required documents are complete
• Track bid deadlines and maintain submission schedules
• Coordinate with internal teams to collect required documentation
• Perform quality checks to ensure compliance with client requirements
• Maintain organized records of bids, supporting documents, and correspondence
• Update bid tracking logs and document databases
• Assist with vendor registrations, prequalification documents, and administrative tasks
• Follow up on missing information to ensure complete submissions
• Support the bid team with general administrative and compliance activities

Skills, Knowledge and Expertise

• Strong attention to detail
• Excellent organizational and time-management skills
• Ability to manage multiple tasks and deadlines simultaneously
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Ability to review documents for completeness and accuracy
• Ability to work independently and follow established procedures
• Positive attitude and willingness to learn

Benefits

• Health Insurance plans; (health, dental, vision)
• Whole Life Insurance
• 401k Plan
• PTO/Paid Holidays
• Great Work Environment
• Career Advancement Opportunities