Compliance Coordinator

Utilities One Group; Voorhees Township (NJ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health Insurance

Whole Life Insurance

401(k) Plan

PTO/Paid Holidays

Great Work Environment

Career Advancement Opportunities

Job summary

Utilities One Group in Voorhees Township, NJ seeks a Bid Compliance Coordinator to support bid package preparation, deadline tracking, and record-keeping. You will review requirements, coordinate with internal teams, and ensure submissions meet client specifications.

Training will be provided and you will join a collaborative, growing organization. You will manage multiple tasks under tight deadlines, communicate clearly in writing and verbally, and utilize Microsoft Office tools to organize

Qualifications

• Strong attention to detail and high accuracy in document review.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Ability to work independently and follow established procedures.

Responsibilities

• Prepare and organize bid packages for timely submission.
• Review bid requirements and ensure all required documents are complete.
• Track bid deadlines and maintain submission schedules.
• Coordinate with internal teams to collect required documentation.
• Perform quality checks to ensure compliance with client requirements.
• Maintain organized records of bids, supporting documents, and correspondence.
• Update bid tracking logs and document databases.
• Assist with vendor registrations, prequalification documents, and administrative tasks.
• Follow up on missing information to ensure complete submissions.
• Support the bid team with general administrative and compliance activities.

Skills

Attention to detail

Organization

Time management

Multitasking

Communication skills

MS Office

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Overview

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

Position

Bid Compliance Coordinator supports the preparation and submission of bid packages by organizing documents, tracking deadlines, maintaining records, and ensuring all required forms and supporting materials are complete and submitted on time. This role involves extensive document review, data organization, follow-up with internal departments, and coordination of bid‑related administrative tasks. Training will be provided.

Key Responsibilities

• Prepare and organize bid packages for timely submission.
• Review bid requirements and ensure all required documents are complete.
• Track bid deadlines and maintain submission schedules.
• Coordinate with internal teams to collect required documentation.
• Perform quality checks to ensure compliance with client requirements.
• Maintain organized records of bids, supporting documents, and correspondence.
• Update bid tracking logs and document databases.
• Assist with vendor registrations, prequalification documents, and administrative tasks.
• Follow up on missing information to ensure complete submissions.
• Support the bid team with general administrative and compliance activities.

Skills, Knowledge, and Expertise

• Strong attention to detail
• Excellent organizational and time‑management skills
• Ability to manage multiple tasks and deadlines simultaneously
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Ability to review documents for completeness and accuracy
• Ability to work independently and follow established procedures
• Positive attitude and willingness to learn

Benefits

• Health Insurance plans (health, dental, vision)
• Whole Life Insurance
• 401(k) Plan
• PTO/Paid Holidays
• Great Work Environment
• Career Advancement Opportunities