Compliance Coordinator

Ultipro; San Diego (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Bonus potential

Comprehensive benefits package

Job summary

Helix Electric is seeking a Billing Coordinator to manage subcontract billings, audits, and payments on multiple projects. You will review contracts, ensure compliance, resolve discrepancies, and collaborate with project teams, vendors, and finance to expedite payments.

The role requires 3+ years in construction billing, meticulous attention to detail, and experience with Textura and GC Pay. Competitive hourly pay and benefits are provided.

Qualifications

• High School diploma required.
• 3+ years in a similar role within the construction industry.
• Auditing billing entries and understanding subcontract terms and compliance.

Responsibilities

• Conduct audits and enter subcontract billings weekly.
• Resolve discrepancies and ensure documentation compliance.
• Prepare weekly check selections for payments.
• Review Certificates of Insurance for contract compliance.
• Collaborate with project teams, subcontractors, vendors, and finance on billing inquiries.

Skills

Billing auditing

Attention to detail

Analytical skills

Verbal & written communication

Textura

GC Pay

Education

High School diploma

Tools

Textura

GC Pay

CMiC Software

Job description

Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

DUTIES & SCOPE:

• Conduct efficient audits and enter subcontract billings weekly, ensuring both accuracy and adherence to contractual agreements.
• Resolve discrepancies and address issues related to incomplete information, clarifications, and compliance in documentation.
• Prepare and execute weekly check selections for processing payments.
• Mail checks weekly
• Review and verify Certificates of Insurance, ensuring compliance with contract requirements and confirming all documentation is up-to-date and valid.
• Proactively request and manage monthly payment releases for all subcontractors and third-tier vendors across multiple projects, facilitating timely payments from general contractors and awarding bodies.
• Monitor and track preliminary notices received.
• Request and track sub-tier lists
• Organize and maintain comprehensive records of all billings, compliance documentation, and communications related to subcontractors and project requirements.
• Analyze subcontract terms and agreements to assess billing implications.
• Request bonds and riders as needed, ensuring that all related documentation is accurately maintained.
• Utilize platforms such as Textura and GC Pay to streamline billing processes, manage records, and enhance payment workflows.
• Collaborate effectively with project teams, subcontractors, vendors, and finance teams to quickly resolve billing inquiries, discrepancies, and compliance issues.
• Perform additional duties as assigned.

QUALIFICATIONS:

• Minimum of High School diploma required.
• Minimum of 3+ years in a similar role within the construction industry required with a demonstrated ability to manage high volume billing.
• Proficiency in auditing billing entries and a strong understanding of subcontract terms and compliance regulations.
• Experience with Textura and GC Pay is highly desirable.
• Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
• Strong analytical skills and problem-solving abilities.
• Excellent verbal and written communication skills, enabling effective collaboration with various stakeholders.
• Provide outstanding customer service internally to our fellow employees, vendors, and customers.
• Knowledge in CMiC Software is helpful, but not necessary.

The starting hourly base pay for this role is between USD $30.00 - $35.00 per hour. The actual base is dependent upon many factors, such as location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for bonus and benefits. Helix Electric provides a comprehensive benefits package that includes the following:

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.