Compliance Coordinator

Commercial Fire Protection Inc.; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Compliance Coordinator to enhance compliance reporting and provide vital administrative support. This role involves customer service, report preparation, and collaboration with internal teams to ensure top-notch customer satisfaction. The ideal candidate will be self-motivated, possess exceptional organizational skills, and thrive in a dynamic work environment. With a competitive compensation package, including fully paid medical and dental benefits, this position offers a supportive team atmosphere and opportunities for career advancement. If you are ready to make a significant impact in the fire protection industry, this is the role for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Life Insurance

Paid Time Off

Laptop

Tuition Reimbursement

Career Advancement Opportunities

Qualifications

• Minimum 2 years experience in service dispatch or project coordination.
• High school diploma or GED equivalent required.

Responsibilities

• Provide compliance reporting and office administrative support.
• Create inspection reports and estimates for internal teams.
• Monitor and follow up on work order approvals.

Skills

Customer Service

Microsoft Excel

Microsoft Word

Microsoft Outlook

Organizational Skills

Communication Skills

Flexibility

Education

High School Diploma or GED

Tools

Google Sheets

Job description

JOB TITLE: Compliance Coordinator (Full Time)

LOCATION: SoCal - Orange County Area

This position requires the skills and ability to provide compliance reporting and office administrative support. Job duties include customer service, preparing reports in spreadsheets, reviewing incoming inspections, creating estimates and proposals for our internal Operations and Business Development teams. Candidate will work with the Project and Service Coordinator and Portfolio Manager to ensure consistent best in industry customer satisfaction.

• Handle incoming inspection reports, tracking and verification of Closed Calls, call status tracking, entering new inspections to database, modifying existing reports as needed, and handling all general inquiries as required.
• Create inspection reports and Estimates.
• Complete internal Audit of Existing or modified reports from others.
• Monitor and follow up on work order approvals.
• Administer check in process when missing reports or details needed per NFPA.
• Identify Parts/Materials for service work order estimates.
• Provide Deficiency repair Quotes to customers with the assistance of the Service Supervisor or Portfolio Manager.
• Schedule and follow up on all monthly inspections with Project and Service Coordinator.
• Establish and maintain a customer satisfaction follow up and call back procedure and provide senior management with appropriate feedback.
• Field visits to customer sites for quality check and FireCloud verification
• Perform other duties and responsibilities as requested or required.

COMPETENCIES:

• Skilled and self-motivated individual, team-oriented and can work well alone or together with others.
• Exceptional telephone and personal customer service skills and ability to work under pressure.
• Excellent Microsoft Outlook, Excel, and Word skills.
• General knowledge of Google sheets for reporting.
• Solid organizational skills and the ability to handle multiple projects tasks simultaneously.
• Excellent attention to detail.
• Strong verbal, written and interpersonal communication skills.
• Strong flexibility to adapt to changing priorities and direction in a dynamic work environment.
• Ability to work Overtime or Weekends as needed or requested.

REQUIRED EDUCATION AND EXPERIENCE:

• Minimum 2 yearsexperience in service dispatch or project coordination or management
• High school diploma or GED equivalent

PERFERRED EXPERIANCE

• Fire life safety industry knowledge
• NICET Certification
• Fire Life Safety Report knowledge on NFPA 72, 101, 13, 25, Etc.
• The Compliance Engine and UL Database

BENEFITS:

Commercial Fire Protection is pleased to offer a competitive compensation package which includes:

Competitive hourly rate, medical and dental 100% paid by the Company, vision,401k, life insurance, paid time off and holidays, supportive team environment, laptop, tuition reimbursement, and career advancement opportunities.

All qualified applicants to Commercial Fire Protection are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran's status or any other protected characteristic.