Compliance Coordinator

Kids for the Future; Exton (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Achievement House Cyber Charter School is seeking a detail-oriented Compliance Coordinator to drive compliance initiatives. You will coordinate reporting, documentation management, data collection, and cross-functional projects ensuring PDE and regulatory obligations are met.

The role includes maintaining compliance calendars, audit-ready records, and timely follow-ups with students, families, and staff. Strong data analysis and collaboration across departments are essential.

Qualifications

• High School Diploma required.
• Bachelor’s degree preferred in Business Admin or related field.
• 3+ years of experience in compliance or education administration.

Responsibilities

• Coordinate compliance initiatives and documentation.
• Monitor compliance status and follow up with stakeholders.
• Maintain audit-ready records and calendars.
• Generate reports and dashboards for leadership.
• Assist with state and federal reporting.

Skills

Compliance

Education admin

Student services

Record management

Project coordination

PowerSchool

Power BI

Schoology

HubSpot

MS Office

Google Workspace

Education

High school

Bachelor's degree

Tools

PowerSchool

Power BI

Schoology

HubSpot

Microsoft Office

Google Workspace

Job description

• Location 102 Pickering Way,Suite 200,Exton, PA, 19341,United States
• Base Pay $45,000.00 - $65,000.00 / Year
• Employee Type 12-Month, Non-Exempt
• Required Degree High school
• Manage Others No

Description

Achievement House Cyber Charter School is seeking a collaborative and detail-oriented Compliance Coordinator whose organizational expertise will help drive critical compliance initiatives. As the Compliance Coordinator, you'll play a key role in coordinating reporting, documentation management, data collection, and cross-functional projects that support the school's compliance with Pennsylvania Department of Education (PDE) requirements and other applicable regulatory obligations.

Responsibilities

Compliance Program Coordination

• Coordinate assigned compliance initiatives, ensuring timely and accurate completion of required documentation and adherence to state, federal, and organizational requirements.
• Monitor compliance status, identify outstanding requirements, and coordinate follow-up efforts with students, families, and staff.
• Maintain compliance calendar, project timelines, and tracking systems, ensuring stakeholders are aware of upcoming requirements, deadlines, and deliverables.
• Maintain audit-ready documentation and records for all assigned compliance programs and reporting requirements.
• Stay up to date on compliance requirements and assist with revision or implementation of new procedures when applicable.
• Serve as the central point of organization for assignedcomplianceprojects.

Student & Family Compliance Programs

• FAFSA: Collaborate with Guidance to:
• Maintain accurate tracking,
• Ensure all eligible students complete a FAFSA application or approved waiver,
• Contact students and families on outstanding documentation,
• Evaluate data regularly to identify missing documentation and students requiring additional outreach to provide timely follow ups.
• Annual Residency Verification: Under the direction of the Child Accounting Manager/PIMS Administrator and to ensure timely 100% completion rate, support with the entire process including, but not limited to:
• Tracking progress,
• Troubleshoot issues, and
• Following up with families and/or staff.
• Change of Address: Partner with the Child Accounting Manager/PIMS Administrator to ensure completed enrollment form and proof of residency is received in a timely manner and follow up when needed.
• Wellness Checks: Track weekly completion rates to identify outstanding wellness checks, coordinate follow-up efforts with appropriate staff, and elevate any concerns requiring additional intervention.
• Intent to Return Campaigns: Coordinate annual Intent to Return campaigns, evaluate data, identify and follow up with families as needed, and maintain accurate tracking and documentation.
• Internet Reimbursement: Track and verify Internet Reimbursement payment eligibility and assist families with inquiries or issues beyond the mentor-level support. If needed, coordinate with Finance and Mentors to resolve payment concerns.

Data Management & Reporting

• Review and validate compliance-related data to ensure accuracy, completeness, and consistency across systems prior to reporting or submission.
• Leverage data and visualization tools to monitor progress and guide decisions, targeted support, and any necessary interventions.
• Generate reports and compliance dashboards for leadership and department stakeholders.
• Assist with state and federal reporting requirements.
• Partner with the Child Accounting Manager/PIMS Administrator on the biennial Civil Rights Data Collection (CRDC) process, including data collection, validation, documentation, and submission.
• Collaborate with Enrollment, Mentors, Guidance, Finance, Data Services, and Administration to ensure compliance requirements are met.
• Coordinate communication among stakeholders and provide regular updates regarding compliance status, risks, and upcoming deadlines.

Responsibilities for all positions

• Proctor state and local testing as assigned.
• Attend and/or assist with in-person requirements.
• Additional duties as assigned.

Requirements

Education and Experience Requirements

• High School Diploma required. Bachelor’s degree or higher in Business Administration, communications, or related field preferred.
• 3+ years of experience in compliance, education administration, student services, record management, project coordination, or related experience.
• E xperience in cyber charter education is a plus.
• Knowledge of federal and state education compliance requirements and reporting.
• Exceptional organizational and project coordination skills.
• Strong attention to detail and documentation accuracy.
• Excellent written and verbal communication skills to effectively communicate with students, parents/guardians, staff, and other stakeholders.
• Professionalism with all written and verbal communications to families using multi-channel forms of communication.
• Ability to manage multiple projects simultaneously while meeting deadlines.
• Strong problem-solving and follow-through skills.
• High level of discretion when handling confidential student information.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Ability to analyze data, identify trends, and communicate findings to support decision-making.
• Ability to learn and navigate multiple software platforms, including PowerSchool, Power BI, Schoology, HubSpot, and other student information systems

Certifications/Clearances

• Criminal Record Check – State of PA
• PA Child Abuse History Clearance
• TB Test & Physical
• Act 168 Disclosure/Release
• Act 126 Mandated Reporter Training

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and/or stand at a desk and work on a computer including keyboard typing and close vision to the computer screen. The employee may also be required to walk, stoop, kneel, crouch, and verbal communication. The employee will occasionally lift and/or push up to 20 lbs.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment may consist of varied and sometimes adverse weather conditions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Achievement House Cyber Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.