Compliance Coordinator

Chester County Intermediate Unit; Downingtown (Chester County); On-site; USD 62,000 - 78,000; Full time

Job summary

Chester County Intermediate Unit seeks a Compliance Coordinator in the Human Resources Division to manage organization-wide certification, training compliance, and data initiatives. The role requires coordinating with supervisors and employees to ensure adherence to federal, state, and organizational requirements.

The position emphasizes developing compliance calendars, monitoring timelines, and producing PDE/PIMS data reports while supporting continuous improvement in HR processes.

Qualifications

• Bachelor's degree in human resources management, business management or related field.
• 1–3 years experience in human resources, training, compliance and/or project management.
• Ability to manage multiple initiatives, timelines, stakeholders, and competing priorities simultaneously.

Responsibilities

• Manage organization-wide certification, licensure, clearance, and training compliance initiatives using project management principles to ensure timely completion of all requirements.
• Develop and maintain annual compliance calendars, project plans, tracking systems, and reporting mechanisms to monitor organizational compliance status.
• Monitor compliance milestones and proactively identify risks, barriers, or gaps that may impact organizational compliance objectives.
• Coordinate compliance-related communications and follow-up activities with employees, supervisors, administrators, and external agencies.
• Conduct periodic audits of personnel records, certifications, clearances, training completion, and employment documentation to ensure compliance and data integrity.
• Serve as the HR liaison for PDE reporting and data requests, including PDE reporting of employee demographics, assignments, employment status, and staffing records.
• Collaborate with the PIMS Coordinator to ensure employee data is accurate and properly documented.

Skills

HR Compliance

Project Management

Training Coordination

Analytics

Education

Bachelor's degree in human resources management, business management or related field

Tools

PIMS

HRIS

Reporting Systems

Job description

The Chester County Intermediate Unit (CCIU) has an opening for a Compliance Coordinator within the Human Resources Division of the Chester County Intermediate Unit.

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach! We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.

Position Summary

HR Compliance, Training, and Analytics Coordinator is responsible for managing and coordinating organization-wide certification, training compliance, and human capital data initiatives. This position serves as the central project coordinator for certification and mandated training compliance, overseeing timelines, monitoring completion requirements, and partnering with supervisors and employees to ensure adherence to federal, state, and organizational requirements.

Qualification

• Bachelor's degree in human resources management, business management or related field
• 1-3 years experience in human resources, training, compliance and/or project management, including the ability to manage multiple initiatives, timelines, stakeholders, and competing priorities simultaneously

Essential Job Responsibilities

Compliance Project Management

• Manage organization-wide certification, licensure, clearance, and training compliance initiatives utilizing project management principles to ensure timely completion of all requirements.
• Develop and maintain annual compliance calendars, project plans, tracking systems, and reporting mechanisms to monitor organizational compliance status.
• Monitor compliance milestones and proactively identify risks, barriers, or gaps that may impact organizational compliance objectives.
• Coordinate compliance-related communications and follow-up activities with employees, supervisors, administrators, and external agencies.
• Conduct periodic audits of personnel records, certifications, clearances, training completion, and employment documentation to ensure compliance and data integrity.
• Serve as the Human Resources liaison for all staff-related Pennsylvania Information Management System (PIMS) reporting and data requests. Responsible for collecting, maintaining, auditing, and validating accurate personnel data required for Pennsylvania Department of Education (PDE) reporting, including employee demographics, assignments, employment status, and staffing records.
• Collaborate with the PIMS Coordinator to ensure employee data is accurate, complete, properly documented, and compliant with PDE reporting requirements, while maintaining supporting personnel records and documentation.

Tuition Reimbursement Administration

• Coordinate and administer the organization’s tuition reimbursement program, including application review, eligibility verification, approval tracking, reimbursement processing, and record maintenance.
• Monitor employee participation in tuition reimbursement programs and ensure compliance with organizational policies and procedures.
• Communicate tuition reimbursement requirements, deadlines, and approval processes to employees and supervisors.
• Prepare reports regarding tuition reimbursement utilization, expenditures, and participation trends.

Employee & Supervisor Accountability

• Partner with supervisors and employees to ensure timely completion of certification renewals, required training, and compliance-related documentation.
• Communicate compliance requirements, deficiencies, and corrective actions in a professional, tactful, and customer-focused manner while maintaining appropriate accountability.
• Utilize diplomacy and strong interpersonal skills when addressing sensitive compliance matters with employees and supervisors.
• Escalate unresolved compliance concerns to Human Resources leadership as appropriate.

Process Improvement

• Identify opportunities to improve compliance processes, reporting systems, data collection methods, and workflow efficiency.
• Assist with implementation and management of HR technology solutions that support compliance monitoring and workforce analytics.

Quick Facts

Location: Educational Service Center (ESC) at 455 Boot Road, Downingtown, PA

Benefits Eligible: Yes

Anticipated start date: Conclusion of hiring process

Schedule: Monday - Friday, 260 days per year (12-month)

Work Hours: 8 AM - 4 PM (includes 30 minute unpaid lunch)

FLSA Status: Exempt

Salaried or Hourly: Salaried

Rate $62,046 - $77,557 (2026 - 2027 School Year)

Project - Level 13

• Placement on salary level is commensurate with direct related experience

CS

Equal Opportunity Employer

Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified teachers and non-certified employees.