Compliance & Project Administrator

Helix Electric; Cedar Rapids (IA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical Plans

Dental Plans

Vision Plan

Life Insurance

Disability Insurance

Accident Insurance

Critical Illness Insurance

Hospital Insurance

Pet insurance

401(k) Plan with Match

Employee Discount Program through Perk

Tax Savings Accounts – FSA, HSA, DCFSA

Tuition Reimbursement

Scholarships

Job summary

Helix Electric was founded in 1985 and is one of the nation’s largest and most successful electrical contracting companies. We are seeking a detail-oriented compliance and licensing coordinator to support project-specific requirements on active construction sites in Cedar Rapids, IA.

You will assist new hires pursuing Iowa Journeyman license reciprocity, track applications and expirations, manage the Journeyman Referral Bonus Program, and maintain accurate licensing records while collaborating

Qualifications

• Basic to strong organizational and record-keeping abilities.
• Excellent communication and customer service skills are essential.
• Experience in a construction environment is a plus.
• Proficiency with Microsoft Excel is required.

Responsibilities

• Support project-specific compliance requirements with the San Diego Compliance team.
• Assist new hires eligible for Iowa Journeyman license reciprocity and guide them through the process.
• Track license applications, approvals, renewals, and expirations.
• Manage Journeyman Referral Bonus Program including referrals, eligibility, and payouts.
• Maintain accurate licensing and certification records.
• Communicate with employees, licensing agencies, and stakeholders about requirements and deadlines.
• Generate reports on licensing status, compliance metrics, and referral activity.
• Ensure documentation is complete and maintained per company procedures.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Construction environment experience

Excel

Tools

Excel

Job description

Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

Duties & Scope

• Previous experience in compliance, workforce administration, licensing, HR, or construction administration preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and maintain accurate records.
• Proficient with Microsoft Office Suite, particularly Excel.
• Excellent communication and customer service skills.
• Experience working in a construction environment is a plus.

Responsibilities

• Partner with the San Diego Compliance team to support project-specific compliance requirements.
• Assist new hires who are eligible for Iowa Journeyman license reciprocity and guide them through the application process.
• Track and monitor license applications, approvals, renewals, and expiration dates.
• Manage the Journeyman Referral Bonus Program, including tracking referrals, eligibility requirements, and payouts.
• Maintain accurate employee licensing and certification records.
• Communicate with employees, licensing agencies, and internal stakeholders regarding licensing requirements and deadlines.
• Generate reports and provide regular updates on licensing status, compliance metrics, and referral program activity.
• Ensure all documentation is complete, accurate, and maintained in accordance with company procedures.

Work Environment

• Based on an active construction job site.
• Requires frequent interaction with employees, field leadership, and compliance personnel.
• Ability to walk long distances across large construction sites.
• Ability to work in loud and active construction environments while adhering to all site safety requirements.
• Ability to stand and sit for extended periods throughout the workday.
• May require occasional outdoor work in varying weather conditions.
• Must be able to move throughout the job site to meet with employees and conduct compliance-related activities.

The starting base pay for this role is between USD $25.00 and $30.00 per hour. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. The role may also be eligible for bonus and benefits. Helix Electric provides a comprehensive benefits package that includes the following:

• Medical Plans
• Dental Plans
• Vision Plan
• Life Insurance
• Disability Insurance
• Accident Insurance
• Critical Illness Insurance
• Hospital Insurance
• Pet insurance
• 401(k) Plan with Match
• Employee Discount Program through PerkSpot
• Tax Savings Accounts – FSA, HSA, DCFSA and CSA
• Tuition Reimbursement
• Scholarships