Compliance Analyst

UCSF Health; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

UCSF Health is seeking a Compliance Analyst to monitor monthly B2Gnow audits, follow up with prime and subcontractors, and ensure accurate payment reporting. The role supports vendors, project teams, and the HD&C Business Operations function with contract closeout reviews and reporting for Prop 4 and State Grant reimbursements.

The analyst will review contracts and payments in B2Gnow, collaborate with internal partners and UCOP to implement best practices, and prepare monthly/quarterly reports

Qualifications

• Bachelor's degree or equivalent experience/training.
• 1–3 years’ experience in construction management operations and accounting, property development, property management, real estate, architecture, engineering, public administration, or finance.
• Strong knowledge of the organization’s infrastructure, goals, mission, rules, policies, and guidelines.
• Proficiency with Windows NT platform and compatible financial management, database, spreadsheet, Internet, email, and word-processing software.
• Thorough knowledge of departmental/unit operating policies and applicable state and federal regulations related to small business programs, project delivery, contract types, and general project management and contract terms.
• Strong written, verbal, and interpersonal communication skills and the ability to deal effectively with diverse constituencies.
• Strong organizational, presentation, and negotiation skills.
• Strong listening and political acumen skills.
• Ability to learn different systems quickly.
• Ability to gather and organize reasonably retrievable information for basic financial analysis assignments.
• Demonstrated ability to present information verbally and in writing clearly and concisely.
• Experience using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

Responsibilities

• Monitor monthly compliance audits in the B2Gnow System, following up with prime contractors and subcontractors regarding incomplete payment audits, missing payment reporting, and discrepancies in payment amounts.
• Provide support to vendors and project teams regarding B2Gnow processes, subcontractor reporting requirements, and system‑related issues, and assist with contract closeout review activities.
• Run quarterly B2GNow reports for UCSF Real Estate stakeholders, monitor the general B2GNow email box, and respond to inquiries in a timely manner.
• Support the HD&C Business Operations function by reviewing conditional and unconditional waivers received with payment applications to help validate B2Gnow audits.
• Assist with compiling documentation for Prop 4 and State Grant reimbursement, month‑end close, and project close‑out as needed.
• Provide support to the Executive Director and the Sr. Financial Analyst, including: PowerPoint presentations, compiling audit documentation, and Unifier monthly review processes; Gathering and analyzing financial and other resource data; preparing reports or analyses of operational activities; evaluating current and proposed services; Participating in the development and revision of standard operating procedures and guidelines; Conducting trend analyses and developing resulting recommendations.
• Assess and recommend changes to maintain compliance with federal and state requirements and internal policies.
• Support the Small Business Engagement Team as needed.

Skills

Communication skills

Analytical thinking

Financial analysis

MS Excel

Documentation

Project coordination

Verbal and written communication

Education

Bachelor's degree

Tools

Windows NT

Microsoft Office

Job description

Overview

The Compliance Analyst is primarily responsible for monitoring monthly compliance audits in the B2Gnow System. This includes following up with prime contractors and subcontractors regarding incomplete payment audits, missing payment reporting, and discrepancies in payment amounts. The Analyst also provides support to vendors and project teams regarding B2Gnow processes, subcontractor reporting requirements, and system‑related issues, and assists with contract closeout review activities to ensure compliance information is complete and accurately reflected in B2Gnow. The Analyst will perform analysis and evaluation of contracts entering the B2GNow system and supports the HD&C Business Operations function by reviewing conditional and unconditional waivers received with payment applications. This information supports the B2Gnow audit function to validate that the correct payment information has been received and reported by the prime and tier one/two subcontractors. The Analyst assists with compiling documentation for Prop 4 and State Grant reimbursement, month‑end Unifier close, project close‑out, and other assigned projects.

Additionally, the role involves reviewing contract documents and payments in the B2Gnow system to ensure correct recording of contract payments, ensuring contractors have the correct business classification. The Analyst collaborates with internal partners and UCOP to establish best practices for the B2Gnow system and to ensure fully executed contracts and payments are uploaded. The Analyst analyzes incomplete audits, works with contractors to complete audits, generates monthly or quarterly reports highlighting SBE/DVBE spend, advises management of any B2GNow issues, and provides solution recommendations. Clear communication and sound decision‑making are essential, as is a thorough understanding of the B2GNow system and attention to detail to achieve UCSF Real Estate goals.

Responsibilities

• Monitor monthly compliance audits in the B2Gnow System, following up with prime contractors and subcontractors regarding incomplete payment audits, missing payment reporting, and discrepancies in payment amounts.
• Provide support to vendors and project teams regarding B2Gnow processes, subcontractor reporting requirements, and system‑related issues, and assist with contract closeout review activities.
• Run quarterly B2GNow reports for UCSF Real Estate stakeholders, monitor the general B2GNow email box, and respond to inquiries in a timely manner.
• Support the HD&C Business Operations function by reviewing conditional and unconditional waivers received with payment applications to help validate B2Gnow audits.
• Assist with compiling documentation for Prop 4 and State Grant reimbursement, month‑end close, and project close‑out as needed.
• Provide support to the Executive Director and the Sr. Financial Analyst, including:
  • PowerPoint presentations, compiling audit documentation, and Unifier monthly review processes.
  • Gathering and analyzing financial and other resource data; preparing reports or analyses of operational activities, evaluating current and proposed services, etc.
  • Participating in the development and revision of standard operating procedures and guidelines.
  • Conducting trend analyses and developing resulting recommendations.
• Assess and recommend changes to maintain compliance with federal and state requirements and internal policies.
• Support the Small Business Engagement Team as needed.

Qualifications

Required Qualifications

• Bachelor's degree in a related area and/or equivalent experience/training.
• 1–3 years’ experience in construction management operations and accounting, property development, property management, real estate, architecture, engineering, public administration, or finance.
• Strong knowledge of the organization’s infrastructure, goals, mission, rules, policies, and guidelines.
• Proficiency with Windows NT platform and compatible financial management, database, spreadsheet, Internet, email, and word‑processing software.
• Thorough knowledge of departmental/unit operating policies and applicable state and federal regulations related to small business programs, project delivery, contract types, and general project management and contract terms.
• Strong written, verbal, and interpersonal communication skills and the ability to deal effectively with diverse constituencies.
• Strong organizational, presentation, and negotiation skills.
• Strong listening and political acumen skills.
• Ability to learn different systems quickly.
• Ability to gather and organize reasonably retrievable information for basic financial analysis assignments.
• Demonstrated ability to present information verbally and in writing clearly and concisely.
• Experience using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

Preferred Qualifications

• Thorough knowledge and understanding of the B2GNow System.
• Strong knowledge of the organization’s infrastructure, goals, mission, rules, policies, and guidelines.
• Demonstrated ability to establish and maintain productive relationships with internal colleagues and vendors regarding compliance issues, and to collaborate as a team member to resolve issues.
• Knowledge of architectural and construction terminology.
• Knowledge of University of California contracting policy and procedures.
• Strong ability to analyze data to identify compliance issues and access risks in support of program goals.