Compliance Admin

Golden Svcs; Oak Park (TN); On-site; USD 32,000 - 45,000; Full time

Job summary

Golden Svcs in Oak Park, TN seeks an Administrative Assistant to manage daily compliance activities and contract administration, acting as primary liaison during transitions.

You will maintain databases for multiple locations, ensure certifications are issued and current, and document artifacts supporting certification issuance, while upholding DHS/FPS guidelines.

Qualifications

• U.S. citizenship is required.
• Ability to manage multiple tasks simultaneously.
• Strong attention to detail and customer service.
• Good judgment and independent decision-making.
• Flexible hours and weekends if required.
• Self-motivated, proactive and assertive.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Must pass a drug screen.
• Valid drivers license.
• No felony convictions; recurrent misdemeanors may affect suitability.

Responsibilities

• Act as primary interface with incumbents and responsible for compliance resolving with any contract transition activities
• Assist with daily activities during any contract transitions - answering emails, phone calls, and collecting documents daily
• Responsible for maintaining databases for several locations
• Ensure contractor employees are issued & maintain the necessary certifications to carry out their assigned duties & responsibilities
• Ensure employees maintain continuous compliance with all certifications required to perform contract duties & responsibilities
• Provide documentation, referred as artifacts, substantiating certification issuance is warranted
• Document requirements are provided within the certification's issuance guidelines
• Ensure that certification submissions meet all applicable DHS/FPS policies & guidelines
• Ensure personnel & employment data for personnel assigned to this contract remain current in the database and that modifications to data are reported in a timely manner
• Maintain accountability for records once they have been assigned

Skills

US Citizenship

Multitasking

Attention to detail

Customer service

Judgment & decision-making

Flexible schedule

Self-motivation

Independent worker

Tools

Microsoft Office

Job description

Administrative Assistant responsible for executing the daily management and reporting of compliance activities, contract administration.

Responsibilities

• Act as primary interface with incumbents and responsible for compliance resolving with any contract transition activities
• Assist with daily activities during any contract transitions - answering emails, phone calls, and collecting documents daily
• Responsible for maintaining databases for several locations
• Ensure contractor employees are issued & maintain the necessary certifications to carry out their assigned duties & responsibilities
• Ensure employees maintain continuous compliance with all certifications required to perform contract duties & responsibilities
• Provide documentation, referred as artifacts, substantiating certification issuance is warranted
• Document requirements are provided within the certification's issuance guidelines
• Ensure that certification submissions meet all applicable DHS/FPS policies & guidelines
• Ensure personnel & employment data for personnel assigned to this contract remain current in the database and that modifications to data are reported in a timely manner
• Maintain accountability for records once they have been assigned

Knowledge, Skills, and Abilities

• Must be a US Citizen
• Must be flexible and able to successfully manage simultaneous tasks
• Strong attention to detail and excellent customer service skills required
• Must possess good judgment and independent decision‑making abilities
• Must be able to work flexible hours and weekends, if required
• Must be self‑motivated, proactive, and assertive to anticipate potential problems; must have excellent follow‑through skills
• Expert in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Must now having any felony convictions; record of recent recurring misdemeanors may adversely impact candidate's suitability rating
• Must be able to pass drug screen
• Obtain and maintain valid driver license