Compliance Admin

Golden Svcs; Oak Ridge (TN); On-site; USD 32,000 - 48,000; Full time

Job summary

Golden Svcs in Oak Ridge, TN is seeking an Administrative Assistant to execute daily management and reporting of compliance activities and contract administration. Responsibilities include interfacing with incumbents, handling emails and calls, maintaining databases for multiple locations, ensuring certification issuance and DHS/FPS policy compliance, and keeping personnel data up to date.

Candidates should be US citizens with strong attention to detail, excellent customer service, and

Qualifications

• US citizenship is required.
• Must be able to manage multiple tasks.
• Strong attention to detail and customer service.
• Must pass drug screen.
• Must have a valid driver license.
• Ability to maintain certifications and comply with DHS/FPS guidelines.

Responsibilities

• Act as primary interface with incumbents and responsible for compliance resolving with any contract transition activities
• Assist with daily activities during contract transitions – answering emails, phone calls, and collecting documents daily
• Maintain databases for several locations
• Ensure contractor employees are issued and maintain the necessary certifications to carry out their assigned duties and responsibilities
• Ensure employees maintain continuous compliance with all certifications required to perform contract duties & responsibilities
• Provide documentation, referred as artifacts, substantiating certification issuance is warranted
• Documentation requirements are provided within the certification issuance guidelines
• Ensure that certification submissions meet all applicable DHS/FPS policies & guidelines
• Ensure personnel and employment data for personnel assigned to this contract remain current in the database and that modifications to data are reported in a timely manner
• Maintain accountability for records once they have been assigned

Skills

US Citizenship

Detail-oriented

Customer service

Independent decision-making

Flexible hours

MS Office

Driver license

Drug screening

Tools

Microsoft 365

SharePoint

Job description

Oak Ridge Corporate
Oak Ridge, TN 37830, USA

Description

Administrative Assistant responsible for executing the daily management and reporting of compliance activities, contract administration.

Responsibilities

• Act as primary interface with incumbents and responsible for compliance resolving with any contract transition activities
• Assist with daily activities during any contract transitions - answering emails, phone calls, and collecting documents daily
• Responsible for maintaining databases for several locations
• Ensure contractor employees are issued & maintain the necessary certifications to carry out their assigned duties & responsibilities
• Ensure employees maintain continuous compliance with all certifications required to perform contract duties & responsibilities
• Provide documentation, referred as artifacts, substantiating certification issuance is warranted
• Document requirements are provided within the certification's issuance guidelines
• Ensure that certification submissions meet all applicable DHS/FPS policies & guidelines
• Ensure personnel & employment data for personnel assigned to this contract remain current in the database and that modifications to data are reported in a timely manner
• Maintain accountability for records once they have been assigned

Knowledge, Skills, and Abilities

• Must be a US Citizen
• Must be flexible and able to successfully manage simultaneous tasks
• Strong attention to detail and excellent customer service skills required
• Must possess good judgment and independent decision‑making abilities
• Must be able to work flexible hours and weekends, if required
• Must be self‑motivated, proactive, and assertive to anticipate potential problems; must have excellent follow‑through skills
• Expert in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Must now have any felony convictions; record of recent recurring misdemeanors may adversely impact candidate's suitability rating
• Must be able to pass drug screen
• Obtain and maintain valid driver license

Preferred

Knowledgeable on Microsoft Office 365 and Software (i.e. Excel, Word, PowerPoint, Office 365 Share Point)

Experience

Minimum of 3 years' experience in administrative activities not limited to customer service

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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