Compliance Admin

Glass House Brands Inc.; Camarillo (CA); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Glass House Brands Inc. in Camarillo, CA seeks a detail-oriented Compliance Admin to support licensing, filings and regulatory compliance across cultivation, manufacturing, retail and distribution.

This hybrid role requires on-site presence three days per week, with flexibility to add days as needed to meet regulatory deadlines and business goals. You will coordinate licensing submissions, manage renewal schedules, maintain records, and liaise with state and local agencies, legal and operations

Qualifications

• 2+ years of experience in an administrative or coordination role.
• Experience with licensing, permitting, or compliance processes is highly desired.
• Cannabis industry experience or other highly regulated industries preferred.
• Exceptional attention to detail and ability to manage multiple deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, Adobe Acrobat Pro, and document management systems (SharePoint or CLM platforms).

Responsibilities

• Prepare license applications and renewals for cultivation, manufacturing, retail, and distribution.
• Maintain organized compliance records and readiness for audits.
• Track license statuses and renewal calendar with deadlines.
• Incorporate regulatory updates into internal databases with legal teams.
• Serve as a point of contact with licensing agencies and internal stakeholders.
• Assist with SOP documentation and compliance trainings.
• Support additional administrative tasks as the team grows.

Skills

Administrative coordination

Attention to detail

Communication skills

Regulatory/compliance awareness

Microsoft Office

Tools

SharePoint

Adobe Acrobat Pro

CLM platforms

Job description

Brief Description

Job Summary

We are seeking a detail-oriented and proactive administrative professional to support the compliance department of a vertically integrated commercial cannabis company. This role will support regulatory licensing, filings, and compliance activities across cultivation, manufacturing, retail, and distribution operations.

The Compliance Admin follows a hybrid work arrangement with a minimum on-site requirement of three (3) days per week at our Camarillo location. Flexibility to work additional days on-site, as needed to meet operational and business requirements, is a condition of employment.

Responsibilities include preparing license applications, managing a comprehensive renewal schedule, maintaining accurate compliance records, coordinating regulatory filings, and frequent communication with regulatory agencies and internal stakeholders. This is a dynamic role with opportunities to take on additional administrative and compliance responsibilities as the team grows.

Key Responsibilities

• Prepare, submit, and manage license applications and renewals for cultivation, manufacturing, retail, and distribution operations.
• Maintain organized and up-to-date records to ensure readiness for regulatory audits and inspections.
• Track the status of active licenses and regulatory filings; maintain a comprehensive licensing calendar with key deadlines and reminders.
• Incorporate regulatory updates from state and local authorities into internal databases and workflows in collaboration with the legal and compliance teams.
• Serve as a point of contact with licensing agencies, regulatory bodies, and internal departments.
• Coordinate with internal teams (e.g., Legal, Compliance, Operations, HR) to gather information required for licensing submissions and resolve deficiencies.
• Assist with documenting Standard Operating Procedures (SOPs) related to licensing and permitting processes.
• Assist with coordinating and documenting compliance trainings.
• Assist with research projects.
• Provide additional administrative and compliance support as needed.

Qualifications

Required

• 2+ years of experience in an administrative or coordination role.
• Experience with licensing, permitting, or compliance processes is highly desired.
• Must have industry experience in cannabis (preferred) or other highly regulated industry.
• Exceptional attention to detail and strong organizational skills with the ability to manage multiple deadlines concurrently.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Adobe Acrobat Pro, and experience with document management systems (e.g., SharePoint or CLM platforms).

Preferred

• Familiarity with California state and local regulatory jurisdictions.
• Experience using online licensing portals or other electronic regulatory submission systems.

Additional Information

• This role may require occasional travel to licensing agencies or company sites within California. A valid driver's license and reliable transportation are preferred.
• Candidates must be eligible to work in the cannabis industry in California and comply with applicable regulations, including:
  • 21+ years of age, and
  • Authorized to work in the United States.