Complex Administrative Assistant

JBS USA; United States; On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Vision, Medical, and Dental coverage

401(k) company match

Paid time off

Schedule: Mon–Fri

Career development opportunities

Better Futures

Job summary

Pilgrim’s is seeking a Complex Administrative Assistant to provide broad administrative support across multiple Managers. The role coordinates office services, personnel, budgeting, records and operations, and handles travel arrangements and reporting needs.

In this role you will prepare reports, respond to correspondence, and assist with budgets and records. Strong MS Office skills and related experience are essential; SAP familiarity is a plus.

Qualifications

• Requires 1-2 years of specialized/vocational training or college coursework beyond high school.
• Typically requires a minimum of 2 years of directly related experience.
• Strong Microsoft Office (Outlook, Excel, Word, PowerPoint) skills required.
• Excellent verbal and written communication skills.
• SAP experience preferred.

Responsibilities

• Collects data for and prepares standard operating reports (time‑and‑attendance, new hires, budget expenditures, etc).
• Assists management with reporting requirements as needed.
• Receives, reviews and responds to correspondence.
• Prepares charts, graphs, or tables for reports or presentations.
• Assists in budget preparation and control activities.
• Composes letters and memoranda; routes routine correspondence.
• Makes meeting and travel arrangements.
• Other duties as assigned.

Skills

MS Office

Verbal & written communication

SAP experience

Education

Some college coursework or vocational training

Tools

SAP

Job description

Description

Position at Pilgrim’s

Complex Administrative Assistant

At Pilgrim’s, Safety Is A Condition, which means the safety of our team members comes first – always.

GENERAL SUMMARY:

Provides a wide variety of general administrative support to multiple Managers throughout the complex. Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. Coordinates office services, such as personnel, budget preparation, records control, and special management studies.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Collects data for and/or prepares standard operating reports, such as time‑and‑attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
• Assists management with reporting requirements as needed.
• Receives, reviews and responds to correspondence.
• Complies and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
• May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Composes letters and memoranda. Routes or answers routine correspondence not requiring supervisor’s attention.
• Makes meeting and travel arrangements.
• Other Duties assigned.

BASIC KNOWLEDGE & SKILLS:

EDUCATION:

Requires 1-2 years of specialized/vocational training or college course work beyond high school, preferably in a related area. DIRECTLY RELATED work experience will be accepted on a year-for-year basis in lieu of the educational requirement.

EXPERIENCE:

• Typically requires a minimum of 2 years of DIRECTLY RELATED experience.
• Strong Microsoft Office (Outlook, Excel, Word, PowerPoint) skills required
• Strong verbal and written communication skills
• SAP experience preferred

Why Work for Pilgrim’s?

• Schedule: Monday — Friday with occasional weekends and holidays;
• Benefits : Vision, Medical, and Dental coverage begin after 60 days of employment;
• Paid Time Off: Sick leave, vacation, company-observed holidays or, any other statutorily required paid leave;
• 401(k): company match begins after the first year of service and follows the company vesting schedule;
• Base hourly salary
• Career Development: Our company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and development programs;
• Better Futures

The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct drug, alcohol, and background checks for all new team members post‑offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

About us

Pilgrim’s is a leading global food company with more than 62,000 team members worldwide. The company processes, prepares, packages, and delivers fresh, frozen, and value‑added food products for customers in more than 100 countries. Pilgrim’s operates protein processing plants and prepared foods facilities in 14 states, Puerto Rico, Mexico, the U.K, the Republic of Ireland and continental Europe.

Our mission

To be the best in all that we do, completely focused on our business, ensuring the best products and services to our customers, a relationship of trust with our suppliers, profitability for our shareholders and the opportunity of a better future for all of our team members.

Our core values are

Availability, Determination, Discipline, Humility, Ownership, Simplicity, Sincerity

EOE, including disability/vets

Unsolicited Assistance

JBS and its companies do not accept unsolicited assistance from any recruitment vendors for any of our open jobs. All resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee at JBS and its companies or via the applicant tracking system, in any form without a valid written request and search agreement previously approved by HR, will be solely owned by JBS and its companies. No fees will be paid should the candidate be hired by JBS and its companies because of an unsolicited referral.