Completion-Driven Project Coordinator & Estimator

WHITFIELD SIGNS LLC; Statesboro (GA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Benefits

Career growth opportunities

Collaborative, family-oriented team

Job summary

Whitfield Signs in Statesboro, GA is seeking a highly organized, completion-driven Project Administrator to support Project Managers and coordinate estimating and workflow across the company.

This role serves as a critical link between customers, estimating, sales, design, production, purchasing, and installation teams to ensure accurate information, clear responsibilities, deadlines, and on-time project delivery.

Qualifications

• Previous experience in project administration, estimating, project coordination, construction administration, or a similar role preferred.
• Sign industry, construction, architectural products, manufacturing, or related experience is a plus.
• Ability to read and understand drawings, plans, measurements, and specifications is preferred.
• Strong mathematical and estimating skills.
• Strong computer skills, including email, spreadsheets, and business/project management software.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Willingness to learn our products, processes, estimating methods, and systems.

Responsibilities

• Provide day-to-day administrative and project support to Project Managers.
• Assist with organizing projects from initial request through completion.
• Gather drawings, specifications, measurements, pricing, and other information needed to move projects forward.
• Track outstanding items and follow up with the appropriate person until they are completed.
• Help maintain project schedules, documentation, and internal deadlines.
• Identify missing information or potential delays and proactively work to resolve them.
• Build and prepare estimates based on drawings, specifications, field information, and established company pricing.
• Assist with project takeoffs and determining material, labor, equipment, installation, and subcontractor requirements.
• Request and coordinate vendor and subcontractor pricing when needed.
• Organize estimating information so estimates can be completed accurately and efficiently.
• Follow up on outstanding pricing, specifications, and other information required to complete estimates.
• Work closely with Project Managers and other team members to ensure estimates accurately reflect the project scope.
• Help manage the flow of estimating requests throughout the company.
• Prioritize estimates based on deadlines, customer needs, and project requirements.
• Track estimates from initial request through completion.
• Coordinate information between Sales, Project Management, Design, Production, Purchasing, and Installation.
• Help ensure projects and estimates move to the next stage without unnecessary delays.
• Maintain visibility of outstanding tasks and follow up until they are resolved.
• Communicate professionally with customers regarding project information, estimates, approvals, schedules, and outstanding items.
• Request information needed to complete estimates and projects.
• Provide timely updates and follow up on open questions.
• Help create a responsive, professional, and organized customer experience.
• Build strong working relationships with customers through clear and consistent communication.
• Serve as a communication link between multiple divisions within Whitfield Signs.
• Make sure each department has the information needed to complete its responsibilities.
• Follow up internally on drawings, pricing, materials, approvals, production status, scheduling, and other project needs.
• Communicate changes quickly and clearly to affected team members.
• Help prevent projects from stalling because of missing information or lack of follow-up.

Skills

Highly organized

Detail-oriented

Completion-driven

Proactive

Strong communication

Accountable

Resourceful

Team player

Ability to manage urgency

Problem solving

Job description

Whitfield Signs in Statesboro, GA is seeking a highly organized, completion-driven Project Administrator to support Project Managers and coordinate estimating and workflow across the company.

This role serves as a critical link between customers, estimating, sales, design, production, purchasing, and installation teams to ensure accurate information, clear responsibilities, deadlines, and on-time project delivery.