Compensation & Benefits Specialist

Ayvens Group; Town of Belgium (WI); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Medical plan

Pension plan

Meal vouchers

Eco vouchers

Flexible income plan

Work-life balance

Flexible hours

Homeworking

Onboarding

Internal mobility

Job summary

Ayvens Group is seeking a Compensation & Benefits Specialist to ensure accurate and timely payroll administration in line with Belgian law and the company HR framework. You will manage contracts, addenda, and monthly payroll processing including the thirteenth month and holiday pay, and administer the FIP tool.

You will work with payroll providers, support in reporting and KPI monthly, handle inquiries, maintain data quality, and contribute to an efficient HR service.

Qualifications

• Bachelor’s degree in HR-related field preferred.
• 3–5 years of experience in compensation & benefits with knowledge of Belgian social legislation.
• Fluent in Dutch and English with strong verbal and written communication skills.
• Strong administrative mindset and ability to work fast and accurately.
• Advanced Excel skills and MS Office proficiency.
• Experience with payroll systems E-Blox, Workday and Protime.

Responsibilities

• Manage full payroll process from input collection to monthly calculations and taxes.
• Oversee monthly payroll, thirteenth month and holiday pay.
• Manage the FIP tool daily; provide support and reporting.
• Handle contracts and addenda; lead discussions with new joiners.
• Prepare monthly reports and KPIs; keep data up to date.
• Coordinate with payroll provider and respond to payroll inquiries.
• Manage mailbox and general admin tasks.

Skills

Payroll processing

Belgian social legislation knowledge

Fluent Dutch & English

Administrative mindset

Advanced MS Excel

Excellent communication

Attention to detail

HR systems (E-Blox, Workday, Protime)

Education

Bachelor’s degree in HR or related field

Tools

E-Blox

Workday

Protime

Job description

At Ayvens, progress starts with you. Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

Your responsibilities:

The Compensation & Benefits Specialist is responsible for a correct and timely personnel and payroll administration, in line with applicable procedures, Belgium social legislation, and within the overall HR framework of the company. The role includes preparing reports, administrating employment contracts and addenda, managing the monthly payroll process (including thirteenth month and holiday pay) and administrating the FIP tool.

Your main responsibilities are:

• Responsible for the full payroll process from A to Z, including: collection and validation of payroll input, monthly payroll calculations and checks, follow-up social security, taxes, and benefits, coordination with the payroll provider, handling payroll-related questions from employees
• Daily management of the FIP tool: supporting the colleagues, answering questions, weekly check, communication
• Managing UMF for new employees, leaving employees and employees changing job
• Support in fleet management: adapting the data, making reports, backup for full fleet management
• Contracts and addenda management: creation, verification, sending and leading contract discussion with new joiners
• Administrative support in follow up of monthly reporting and monthly KPI’s: keeping all data up to date and creating reports
• Handling the day-to-day mailbox activities

Who are we looking for?

• A Bachelor’s degree, preferably in an HR-related field
• 3 to 5 years of solid experience in C&B and good knowledge of Belgian social legislation
• Fluent in Dutch and English, with strong verbal and written communication skills
• A strong administrative mindset, with the ability to work fast and error-free
• Excellent proficiency in Microsoft Office, with advanced Excel skills
• Strong and diplomatic communication skills
• An accurate and analytical profile with strong attention to detail
• A critical, solution-oriented, and self-starting attitude
• A can-do mentality with the ability to understand and translate business needs into HR solutions
• Stress resistance and the ability to meet tight deadlines
• Experienced with the payroll system E-Blox, Workday and Protime

What do we offer?

Join Ayvens – Drive the Future of Mobility At Ayvens, we’re turning mobility into more than just a destination — we’re making it a great experience. And to make that happen, we need people who make a difference. We’re committed to helping our colleagues grow, thrive, and reach their full potential. That means: providing extensive training opportunities clear talent development plans fair and competitive compensation

• You can count on a well-rounded benefits package, including a free medical care plan, pension scheme, meal and eco vouchers, and a flexible income plan.
• Healthy work-life balance
• Flexible working hours
• Possibility of homeworking several days a week
• Thorough onboarding process and performance feedback
• Opportunities for internal mobility

At Ayvens, we welcome fresh ideas, innovation, and open feedback. We’re building a culture where everyone has the space to be themselves and contribute to something bigger — the future of sustainable mobility. We are Ayvens. We’re ready for what’s next. Are you?

Why Ayvens?

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive. At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are. Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed.

Follow our page for the latest updates, news, and insights.

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive. At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are. Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed.

Follow our page for the latest updates, news, and insights.