Compassionate Office Assistant & Scheduler

Visiting Angels Abilene; Texas; On-site; USD 30,000 - 38,000; Full time

Job summary

Visiting Angels Abilene is seeking an Office Assistant to support both the office team and caregivers, ensuring smooth daily operations and quality client service. You will answer phone calls, greet visitors, assist with scheduling and shift coverage, maintain records, and support onboarding.

The role offers variety in a fast-paced environment and opportunities to contribute to community events. No prior office experience required, but strong customer service, organization, and a willingness to

Qualifications

• Excellent customer service and communication skills.
• Strong organizational and time management abilities.
• Comfortable multitasking in a busy office environment.
• Positive attitude and willingness to learn.
• Dependable, professional, and self-motivated.
• Computer proficiency (Microsoft Office, email, and basic technology).
• Ability to maintain confidentiality.

Responsibilities

• Answer and direct incoming phone calls
• Greet visitors, clients, and caregivers
• Assist with scheduling and shift coverage
• Support caregiver onboarding and personnel files
• Perform data entry and maintain accurate records
• Prepare paperwork and organize office documents
• Assist with marketing projects and community events
• Help coordinate caregiver appreciation activities
• Run occasional office errands
• Provide administrative support to the Director and office team
• Assist wherever needed to keep the office running smoothly

Skills

Customer service

Communication

Organizational skills

Multitasking

Confidentiality

Microsoft Office

Data entry

Teamwork

Professionalism

Time management

Tools

Microsoft Office

Job description

Visiting Angels Abilene is seeking an Office Assistant to support both the office team and caregivers, ensuring smooth daily operations and quality client service. You will answer phone calls, greet visitors, assist with scheduling and shift coverage, maintain records, and support onboarding.

The role offers variety in a fast-paced environment and opportunities to contribute to community events. No prior office experience required, but strong customer service, organization, and a willingness to