Community Services Admin Assistant — Purpose-Driven Impact

Lifespace Communities; Upper St. Clair (Allegheny County); On-site; USD 27,000 - 37,000; Full time

Job summary

Lifespace Communities seeks an Administrative Assistant at Friendship Village of South Hills in Upper St Clair, PA. The role involves greeting visitors, handling calls, and supporting office operations to uphold Lifespace standards.

Qualifications include an associate degree in English or communications, with a bachelor’s preferred, plus 2–3 years of experience and Microsoft Office certification preferred. This on-site position supports a nonprofit senior living mission.

Qualifications

• Associates degree with emphasis in English or communications.
• Bachelor's degree preferred.
• Two to three years of applicable experience.
• Certification in Microsoft Office applications preferred.

Responsibilities

• Answer all incoming calls promptly, courteously, and professionally.
• Greet and assist visitors and vendors to present Lifespace standards.
• Prepare and proofread business correspondence and reports.
• Maintain and update directories for home office, printers, and communities.
• Coordinate document filing across departments and manage off-site storage details.
• Schedule travel for team members using the management system.
• Sort and distribute mail and packages.
• Support in-house meetings and videoconference setup; arrange meals and room setup.
• Maintain office and kitchen supplies; participate in scheduling interviews.

Skills

2–3 years experience

Customer service

Office etiquette

Education

Associates degree in English or communications

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Lifespace Communities seeks an Administrative Assistant at Friendship Village of South Hills in Upper St Clair, PA. The role involves greeting visitors, handling calls, and supporting office operations to uphold Lifespace standards.

Qualifications include an associate degree in English or communications, with a bachelor’s preferred, plus 2–3 years of experience and Microsoft Office certification preferred. This on-site position supports a nonprofit senior living mission.