Community Programs Admin & Pantry Coordinator - Part Time

Kids for the Future; San Francisco (CA); On-site; USD 28,413 - 40,467; Part time

Job summary

The YMCA of Greater San Francisco is seeking an on-site Program Administrative Specialist to support Potrero Hill Family Resource Center with office and program operations. You will manage pantry logistics, engage participants through events, and assist workshop facilitation.

Ideal candidates have 1–2 years of nonprofit admin experience, strong organizational skills, and comfort working with diverse communities. This is a part-time, hourly role with occasional evenings or weekends.

Qualifications

• 1–2 years of administrative or program support experience, preferably in a nonprofit or community-based setting.
• Strong organizational and multitasking skills; ability to prioritize and adapt to changing needs.
• Effective written and verbal communication skills with a solutions -focused approach.
• Basic proficiency in Microsoft Office and Google Workspace.
• Ability to lift up to 30 lbs and perform physical tasks related to pantry operations.
• Comfortable working with diverse populations and fostering an inclusive, respectful environment.
• Dependable, punctual, and accountable.

Responsibilities

• Provide general office assistance, including reception coverage, filing, scheduling, and communications follow-up.
• Step in for team members as needed to maintain continuity of operations.
• Oversee food pantry logistics, including coordinating deliveries, maintaining inventory, and supporting volunteers.
• Ensure compliance with safety and organizational protocols during pantry activities.
• Assist in planning and facilitating participant workshops and events.
• Serve as lead facilitator or co-facilitator in alignment with organizational safety guidelines.
• Respond to evolving office and program needs with adaptability and a collaborative approach.
• Support colleagues across functions to ensure smooth program delivery.

Skills

Administrative support

Organizational skills

Communication

Multitasking

Microsoft Office

Google Workspace

Tools

Office equipment

Reception duties

Job description

The YMCA of Greater San Francisco is seeking an on-site Program Administrative Specialist to support Potrero Hill Family Resource Center with office and program operations. You will manage pantry logistics, engage participants through events, and assist workshop facilitation.

Ideal candidates have 1–2 years of nonprofit admin experience, strong organizational skills, and comfort working with diverse communities. This is a part-time, hourly role with occasional evenings or weekends.