Community Partners Library Assistant

New Jersey Symphony Orchestra; Newark, Northern (NJ, KY); Hybrid; USD 22,000 - 30,000; Part time

Benefits offered by this job

College credit possible

Complimentary concert tickets

Shadow other departments

Parking validation

Job summary

The New Jersey Symphony Orchestra Education & Community Engagement department seeks a Library Assistant intern to support the Community Partners program. The role involves assisting in music library operations, organizing physical and digital materials, and ensuring easy access for musicians and staff.

The position is part-time with up to 10 hours per week, in-person and remote, and pays $18/hour. Applicants should be enrolled in an undergraduate or graduate program and be able to commute to

Qualifications

• Currently enrolled in an undergraduate or graduate program.
• Prior experience with music libraries or archival work is strongly preferred.
• Exceptional organizational skills and attention to detail.
• Comfortable with physical and digital formats (folders, scores, PDFs).
• Reliable, self-motivated, and able to fulfill a consistent weekly schedule.
• Excellent written and verbal communication skills.
• Parking validation provided in Newark, NJ.

Responsibilities

• Musician folder management: assemble and clean up folders ahead of rehearsals and performances.
• Music processing: sort and organize newly received music and return to shelves after use.
• Binder maintenance: disassemble outdated binders and refile prints.
• Digital music support: upload, tag, and organize PDF scores and parts in our tablet/digital system.
• Carry out other library-related tasks to support smooth operations.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Reliability

Independence

Time management

Team interaction

Fast learner with tech

Education

Undergrad/grad student

Tools

Tablet system

Job description

The Education & Community Engagement (ECE) Department of the New Jersey Symphony seeks a highly motivated intern to lend support to the Community Partners program as a Library Assistant. The intern will be a dependable and detail-oriented freelance library assistant to support our music library operations, assisting in the preparation, maintenance, and organization of both physical and digital music materials and ensuring streamlined access for our musicians and library staff.

Status: Part-time
Reports to:Gretta Mulchandani, Assistant Director of Operations & Community Engagement
Hours: Up to 10 hours/week, combination of in-person and remote work
Stipend: $18/hour
App Deadline: Open until filled

Key Responsibilities

• Musician folder management: Assemble and clean up individual musician folders ahead of rehearsals and performances
• Music processing: Sort and organize newly received music, and return music to shelves after use
• Binder maintenance: Disassemble outdated binders and refile prints in long-term shelving
• Digital music support: Upload, tag, and organize PDF scores and parts within our tablet/digital system
• Additional duties: Carry out other library-related tasks as assigned to support smooth operations

Qualifications

• Currently enrolled in an undergraduate or graduate program at a higher-education institution.
• Prior experience handling music libraries or similar archival work is strongly preferred.
• Exceptional organizational skills and attention to detail.
• Comfortable working with both physical and digital formats (folders, scores, PDFs).
• Reliable, self-motivated, and able to fulfill a consistent weekly schedule.
• Ability to receive assignments independently and deliver high-quality results.
• Excellent written and verbal communication skills.
• Familiarity with basic digital file management and tablets is a plus.
• Experience in the performing arts is a plus.
• Able to commute to Newark, NJ; parking validation provided.

Successful applicants will demonstrate:

• An ability to interact positively with others in a team-oriented environment.
• An ability to learn new technology quickly.
• A sincere desire to make classical music accessible to new and diverse audiences.

Other Info

• Must be able to physically work in our Newark, NJ, office at least one day a week.
• Must be at least 18 years old and available on weekends to assist with concerts as needed.
• Must be authorized to work in the US without sponsorship.

Must be able to work evenings, weekends and some holidays; and provide own transportation to multiple New JerseySymphony performance venues.

Interns will receive:

• Compensation of $18/hour; timesheets to be submitted for biweekly payroll.
• The opportunity to receive college credit, depending on the requirements of your school.
• Complimentary tickets to select concerts.
• Opportunities to shadow other departments over the course of the internship, if desired.

The New Jersey Symphony celebrates the cultural vibrancy of our communities and builds meaningful relationships that elevate and strengthen them. We seek to create a culture of inclusionand a work environment that values hard work, professionalism and creativity. We are committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of allbackgrounds are welcome to apply for open positions.