Community Outreach Programs Assistant

The Salvation Army North & Central Illinois Division; Wauwatosa (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

The Salvation Army North & Central Illinois Division in Wisconsin is seeking a Program/Clerical Support Assistant to assist the Community Outreach Programs Manager with seasonal initiatives from the Distribution Center. The role covers meal prep support for Feed the Kids, toy and coat distribution, backpack assembly, and volunteer supervision.

You will gather program statistics, maintain records, coordinate meetings, and provide clerical and logistical support to help run events smoothly

Qualifications

• Education: High school diploma or equivalent; some post-high-school education preferred.
• Certifications: ServSafe certification for Feed the Kids program; valid Wisconsin driver’s license preferred.
• Experience: Minimum two years of related work or warehouse experience.

Responsibilities

• Maintains a physical presence to support meal preparation and distribution for seasonal programs.
• Supports registration, toy distribution, coat distribution, and backpack assembly.
• Collects seasonal program statistics and submits monthly reports.
• Oversees sorting and record keeping of program donations.
• Ensures photos are taken for events and gathers stories for Community Relations.
• Supervises and engages volunteers; provides clerical support (scheduling, filing, data entry, reporting).
• Provides logistical support and maintains presence at distribution center events.

Skills

Volunteer supervision

Clerical tasks

Data entry

Education

High school diploma or equivalent

Some college coursework preferred

Tools

ServSafe certification

Job description

Job Objective: Provides general program and clerical support to the Community Outreach Programs Manager for the seasonal programs operated out of the Distribution Center.

Essential Functions

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Maintains a physical presence to lend support during the preparation of meals for the summer Feed the Kids program; the registration for and distribution of toys during Toy Shop; the donation and distribution of coats during Coats for Kids and the assembly and distribution of backpacks.
• Gathers seasonal program statistics, completes monthly statistical reports and submits this statistical information to the office of the Milwaukee County Social Services Director and Community Outreach Programs Manager.
• Assists in providing oversight for the sorting and record keeping of program donations.
• Ensures pictures are taken for the various seasonal program functions and events, and gathers stories to be shared with Community Relations.
• Active engagement with and supervision of volunteers.
• Provides clerical support for the Community Outreach Programs Manager, including scheduling and coordinating of team meetings, filing, data entry, preparing reports, etc.
• Provides logistical support and maintains physical presence at any distribution center events.

Minimum Qualifications

Education: High school diploma or equivalent. Some post high school educational experience preferred.

Certifications: ServSafe certification (for Feed the Kids program); valid Wisconsin driver’s license with clearance to drive from TSA’s insurance is preferred.

Experience: A minimum two years of related work experience/warehouse experience.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.