Community & Events Operations Coordinator

Oak View Group; Palm Desert (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

401(k) match

Paid time off

Job summary

Oak View Group is seeking a Coordinator, Community & Event Operations in Palm Desert, CA. You will support charitable raffles, community events, fan engagements, player appearances, auctions, and special events for our venue portfolio, coordinating staffing, equipment, and documentation to ensure smooth game days and community programs.

The role requires strong organization, detail orientation, comfort with event tech, and the ability to juggle multiple deadlines in a fast-paced sports and

Qualifications

• Associate degree or equivalent combination of education and relevant work experience.
• 1-2+ years of experience in event operations, community relations, nonprofit administration, sports operations, volunteer coordination, fundraising operations, hospitality, or a related field.
• Experience in professional sports, live entertainment, an arena, charitable raffles, auctions, or volunteer programs is preferred.
• Strong organizational skills, attention to detail, and ability to maintain accurate records and meet deadlines.
• Ability to follow established policies, procedures, internal controls, and regulatory requirements.
• Strong written, verbal, and customer service skills.
• Ability to work effectively with staff, volunteers, fans, community partners, vendors, and event guests.
• Ability to manage multiple priorities and respond calmly to changing event needs.
• Comfortable using mobile devices, printers, kiosks, point-of-sale or raffle equipment, and similar event technology.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, SharePoint, and similar business systems.

Responsibilities

• Coordinate day‑to‑day charitable raffle operations for Firebirds and Lakers games and approved events.
• Maintain raffle calendars, required records, operational documentation, and regulatory reporting materials for leadership review and submission.
• Coordinate raffle staffing, scheduling, training, communication, and game‑day assignments.
• Prepare, test, distribute, collect, maintain, and securely store raffle devices, printers, kiosks, signage, supplies, and related equipment.
• Coordinate game‑day raffle setup, staff check‑in, operational support, closeout, and post‑event documentation.
• Assist with raffle reconciliations, reporting, inventory controls, and the consistent use of approved procedures.
• Provide logistical support for player appearances, community events, fan engagement activities, team‑branded activations, and special events.
• Support charitable auctions through inventory organization, secure storage, item tracking, displays, setup, breakdown, and fulfillment logistics.
• Maintain organized physical and digital records for raffles, auctions, programs, and events.
• Communicate and collaborate with department staff, volunteers, vendors, community partners, and internal teams to support successful event execution.
• Identify operational, documentation, equipment, staffing, or compliance concerns and promptly bring them to department leadership.
• Assist with schedules, checklists, event summaries, impact information, and other departmental reports.
• Support Foundation programs and events that align with the pillars of Community, Education, and Well‑Being.
• Operate a company vehicle to transport equipment to and from community events and operate carts on property as needed.
• Perform other related duties as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Customer service

Communication

Education

Associate degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Teams

SharePoint

Job description

Oak View Group is seeking a Coordinator, Community & Event Operations in Palm Desert, CA. You will support charitable raffles, community events, fan engagements, player appearances, auctions, and special events for our venue portfolio, coordinating staffing, equipment, and documentation to ensure smooth game days and community programs.

The role requires strong organization, detail orientation, comfort with event tech, and the ability to juggle multiple deadlines in a fast-paced sports and