Community & Events Lead

Harvest Hosts; Vail (CO); Remote; USD 50,000 - 55,000; Full time

Benefits offered by this job

Unlimited PTO

Health, dental & vision insurance

401(k) with employer match

Fun work environment

Job summary

Harvest Hosts seeks a Community & Events Lead to plan and execute Discoveries and Getaways within our growing RV travel portfolio. You will research destinations, craft itineraries, partner with local stakeholders, and oversee contracts and budgets to deliver memorable experiences for our members.

The role is fully remote in the United States, with collaboration across Marketing, Operations, and Events teams to ensure seamless execution and excellent member engagement.

Qualifications

• Excellent organizational abilities and attention to detail.
• Experience managing projects or programs with multiple moving parts.
• Ability to own a project from concept to completion in collaboration with a team.
• Strong written and verbal communication; able to build vendor and partner relationships.

Responsibilities

• Lead planning and execution of Discoveries and Getaways, and other Community & Events programs from concept to wrap-up.
• Research destinations, create curated itineraries, activities, and experiences for RV community.
• Develop engaging programing balancing experiences, connections, and attendee value.
• Identify and coordinate venues, attractions, and vendors; manage proposals and contracts.

Skills

Organizational skills

Project management

Vendor negotiation

Communication skills

Travel willingness

Remote collaboration

Tools

Google Workspace

Airtable

Notion

CRM tooling

Job description

Who We Are

Harvest Hosts is a high-growth RV travel technology company and the largest private RV camping network in North America. We manage a portfolio of well-established brands across North America and Europe, offering a comprehensive suite of products designed to streamline and elevate the RV travel experience.

In October of 2026, Harvest Hosts became part of Choice Hotels International, one of the world’s largest lodging franchisors. Harvest Hosts continues to operate as a standalone business, now backed by the scale and reach of the Choice Hotels organization.

Our portfolio includes:

• Harvest Hosts – offering unique overnight stays at ~6,000 wineries, breweries, distilleries, golf courses, museums, and other small businesses across North America
• Boondockers Welcome – a community-driven platform connecting RVers with over 3,000 private property hosts
• Escapees RV Club – one of the largest and most established RV clubs, offering resources, education, events and community for all RVers
• Brit Stops – a UK and Ireland-based membership connecting motorhomers with ~1,500 small businesses that allow overnight stopovers
• CampScanner – an alert service that notifies users of open campsites at sold-out State and National Parks

The company’s mission is to advance the technology and accessibility of the RVing and campground industry, making travel more fun while supporting national parks, local small businesses, and communities along the way.

Who You Are

Are you highly organized, creative, and someone who loves turning a great destination into an unforgettable experience? Do you enjoy bringing people together, building relationships, and seeing an event come to life from the first idea through the final farewell?

We are looking for a Community & Events Lead to join our team full-time and help create memorable RV travel experiences for our members.

In this role, you will lead the planning and execution of assigned events across our growing Community & Events portfolio, with a primary focus on Discoveries and Getaways.

Discoveries are intimate, thoughtfully curated RV travel experiences, typically designed for approximately 15–30 RVs. These events allow members to explore a destination through unique local experiences, guided tours, attractions, group meals, and activities that bring people together.

Getaways are larger, multi-day RV gatherings that combine entertainment, educational opportunities, social activities, and community experiences in a fun, welcoming environment.

You will help bring these experiences from concept to completion, including researching destinations, developing event itineraries and programming, building relationships with local partners, negotiating contracts, managing budgets, and overseeing successful event execution.

While you will take ownership of your assigned events, you won't be doing it alone! You’ll work closely with our Community & Events Operations Coordinator, Marketing team, and other internal partners who provide support with event systems, registration, communications, promotional materials, and operational logistics. This allows you to focus on creating great experiences, building strong partnerships, and ensuring each event is successful.

This is a hands-on role for someone who enjoys a mix of creative planning, project management, relationship building, and travel. You’ll have the opportunity to help shape new event experiences while contributing to a growing and collaborative team.

What You’ll Do

Event Planning & Experience Development

• Lead the planning and execution of assigned Discoveries, Getaways, and other Community & Events programs from initial concept through post-event wrap-up
• Research destinations to include site visits and develop unique, thoughtfully curated itineraries, activities, and experiences that appeal to our RV community.
• Create engaging event programming that balances memorable experiences, opportunities for connection, and overall value for attendees
• Identify and coordinate campgrounds, venues, tour operators, attractions, restaurants, transportation providers, entertainment, and other event partners

Vendor Relationships & Budget Management

• Build and maintain strong relationships with campgrounds, venues, vendors, Harvest Hosts locations, and local partners.
• Request proposals, negotiate pricing and terms, and coordinate contracts in partnership with Community & Events leadership
• Develop and manage event budgets, track expenses, and make thoughtful decisions that balance the attendee experience with financial goals
• Identify opportunities to improve event value, manage costs, and build sustainable, successful event programs
• Coordinate with internal team members to ensure vendor payments, contracts, and financial documentation are completed accurately and on time

Event Coordination & Team Collaboration

• Partner closely with the Community & Events Operations Coordinator on event registration, ticketing, attendee communications, and administrative logistics
• Work with the Marketing team to coordinate event promotion, webpages, creative assets, and other marketing needs
• Maintain clear event timelines, planning documentation, and task assignments to keep projects moving forward
• Collaborate with other Community & Events team members to share resources, ideas, and best practices
• Provide timely updates on event planning progress, budgets, deadlines, and potential challenges
• Utilize event management and collaboration tools such as Airtable, Notion, Google Workspace, and other internal platforms

Onsite Event Execution & Member Experience

• Serve as the event lead for assigned events, either onsite or by coordinating with designated event hosts and support staff
• Oversee event programming, vendor coordination, schedules, and the overall attendee experience
• Provide guidance and support to event hosts, volunteers, and other onsite team members
• Respond to unexpected challenges with flexibility, creativity, and a solutions-focused approach
• Create a welcoming, inclusive environment that encourages members to connect and build lasting relationships and community. and community

Post-Event Evaluation & Continuous Improvement

• Complete post-event wrap-ups, including budget reconciliation, attendee feedback, vendor evaluations, and key learnings
• Identify opportunities to improve future events, streamline processes, and create repeatable planning frameworks
• Help develop new event concepts and contribute ideas for the continued growth of our Community & Events programs

What You Bring

• Strong organizational skills and exceptional attention to detail
• Experience managing projects, events, or programs with multiple moving pieces and competing deadlines
• Ability to take ownership of a project from concept through completion while working collaboratively with a broader team
• Strong time management skills and the ability to prioritize effectively across multiple events
• Excellent written and verbal communication skills
• Strong interpersonal skills and the ability to build positive relationships with vendors, partners, attendees, and teammates
• Comfort negotiating with vendors and making thoughtful decisions that balance experience, budget, and business needs
• Strong problem-solving skills, flexibility, and the ability to adapt when plans change
• Ability to work independently in a remote environment while maintaining proactive communication and accountability
• Comfortable learning new technology platforms and using digital tools to manage projects and collaborate with others
• Ability and willingness to travel for site visits and assigned events
• Willingness to work occasional evenings and weekends when required for event execution
• Experience with Google Workspace or similar productivity tools

Bonus points for:

• Previous experience planning events, group travel, tours, retreats, or other in-person experiences
• Experience in hospitality, tourism, travel, community management, or a related industry
• Experience creating itineraries or destination-based experiences from scratch
• Experience managing vendor relationships, negotiating contracts, or coordinating multiple event partners
• Familiarity with event registration platforms, Airtable, Notion, Customer.io, Hygraph, or similar tools
• Experience working with event budgets and financial reporting
• Comfort using AI and emerging technology to research, organize, create, and streamline work
• Knowledge of or passion for RVing, camping, travel, and the outdoors
• A sense of humor, flexibility, creativity, and a team-first mindset

What We Bring

Harvest Hosts is a fully remote company with team members located across the United States and Europe. Compensation for this role ranges from $50,000 - $55,000 annually. Benefits include unlimited PTO, health, dental and vision insurance, 401(k) with employer match, and most importantly, a fun work environment.

Remote applicants must be based in the United States and may not work from the following states: CA, HI or AK.

Harvest Hosts appreciates your interest in our company as a place of employment. It is Harvest Hosts policy to provide equal opportunity for employment to all qualified employees and applicants, regardless of race, religion, religious affiliation, ancestry, citizenship status, marital status, familial status, sexual orientation, gender identity, color, creed, national origin, sex, age, disability, or veteran status or any other characteristic protected by local, state or federal law. This policy applies to all areas of employment, including recruitment, placement, training, transfer, promotion, termination, pay, and other forms of compensation and benefits. Harvest Hosts will provide reasonable accommodations to qualified individuals.