Community Event Coordinator

City of Farmers Branch; Dallas (TX); On-site; USD 34,000 - 38,000; Full time

Job summary

City of Farmers Branch is looking for a Community Events Coordinator to support planning, logistics and execution of citywide outdoor events and festivals, serving both residents and visitors.

Under the Community Events Manager, you will help develop event themes, coordinate vendors and contractors and musicians, update social media and event sites, and ensure excellent customer service, teamwork and initiative.

Qualifications

• High school diploma or equivalent; some college preferred.
• Two years of related event planning or recreation experience.
• Knowledge of social media platforms and basic graphic skills.

Responsibilities

• Assist in planning and executing citywide outdoor events.
• Coordinate vendors and contractors and entertainers.
• Develop activity and entertainment programming.
• Manage event materials, signage and inventory.
• Assist in budgeting and on-site production.

Skills

Event planning

Vendor coordination

Social media

Budgeting

Customer service

Teamwork

Education

High School Diploma

Some college hours

Job description

Target Hiring Range: $24.83 - 27.59 Under the direction of the Community Events Manager, the Community Events Coordinator is responsible for assisting in the planning, operational logistics and execution for citywide, outdoor special events and festivals, targeting both residents and visitors. Key responsibilities include the assisting in the development of event themes, activities and logistics, coordinating vendors, coordinating contractors and musicians, updating content on social media and event websites, employing industry best practices, and utilizing excellent customer service skills. This position requires creativity, organization, teamwork and initiative.

Position Summary

Target Hiring Range: $24.83 - 27.59 Under the direction of the Community Events Manager, the Community Events Coordinator is responsible for assisting in the planning, operational logistics and execution for citywide, outdoor special events and festivals, targeting both residents and visitors. Key responsibilities include the assisting in the development of event themes, activities and logistics, coordinating vendors, coordinating contractors and musicians, updating content on social media and event websites, employing industry best practices, and utilizing excellent customer service skills. This position requires creativity, organization, teamwork and initiative.

Essential Job Functions

• Responsible for assisting in the managing the development, planning, preparation and execution for parks and recreation department special events.
• Assist in the creation of activity and entertainment programming for events to include event activities, VIP experiences, volunteer management, ticketing systems, entertainers/entertainment and kids activities.
• Coordinates the vendor process to include but not limited to event supplies/entertainment, media purchasing –this includes getting vendor quotes, creating contracts, scheduling and collecting the appropriate paperwork while ensuring on-going communication, vendor payments, and managing those vendors.
• Purchase, inventory and organize supplies used for events.
• Manage materials and signage needed for event production to include creating signage and working with sign vendor.
• Participate in the development of the annual budget for special events.
• Assist in the management of the on-site production to ensure smooth execution of events including trouble shooting and clean up. Assist in determining event staffing levels and oversee internal and external work crews before, during and after events.
• Work with Community Events Manager to create new ways to enhance revenue and cost recovery for the city's special events.
• Research and provide information to the Community Events Manager to enhance event aesthetics, activities and programs.
• Present follow up reports from events to the Community Events Manager and make recommendations.
• Maintain accurate databases and files for events and perform a variety of administrative activities.
• Work with Marketing Manager to create, implement and design marketing plans for each event to promote the event to the local and surrounding communities.
• Work with Marketing Manager to create, update, revise and manage multiple websites' content utilizing a content management system. Conduct regular reviews of web site pages to ensure accuracy, timeliness and relevance.
• Work with the city's contracted social media manager on content, contests, and timelines for all events.
• Utilizes exceptional customer service skills while providing a safe environment at events and festivals.
• Must be a team player and creative thinker with the ability to be flexible, pay attention to details and exhibit exceptional organizational skills.
• Responsible for regular attendance and arriving to work on time.

Education and Experience

• High School Diploma or equivalency required. Some college hours with a focus in Public Relations, Marketing, Tourism, Recreation, Event Management or related field preferred.
• Two years related experience working in Parks and Recreation. Experience working in a fast paced, flexible environment is preferred.

Employment is conditional upon successful completion of a criminal background check, drug/alcohol test and a motor vehicle review.

Knowledge, Skills And Abilities
Knowledge of basic office and business procedures, city policies and rules and regulations. Ability to work with a variety of people in a fast paced, flexible environment. Ability to organize and coordinate a diverse type of events, enforce policies and procedures, make mature judgments and have regular and punctual attendance. Willingness to physically participate in the set up and tear down of festivals and events. Knowledge of writing and design principles. General knowledge of social media.

Special Requirements

Workday is primarily normal office hours, but all of the city's special events are programmed during the evening and weekends and can involve working late nights, candidate must be able to work flexible hours. Work performed requires the ability to tolerate regular adverse conditions such as working outside in extreme weather conditions. Producing outdoor events can be physically demanding and we require all staff to assist in the setting up of events as well as the take down, this can include but is not limited to tent assembly, decor setup, sign and banner placement, pulling trash, table and chair setup, barricade placement, etc.

Licenses And Certificates

Valid Texas Class C Driver's License required

Work Environment

Generally works in a climate controlled environment and requires physical effort in a variety of daily duties. Occasionally lifts of objects.

The City of Farmers Branch is proud to offer a competitive benefit package to all our full-time employees. Benefits begin on your first day.

Benefits Offered Include

• Medical
• Dental
• Vision
• Life Insurance
• Long Term Disability
• TMRS Pension
• Empower Retirement
• Vacation, Sick and Paid Holidays
• 4-Day Work-Week
• For most city positions. Ask your hiring manager for more information!
• Tuition Reimbursement

Please visit our Benefits page for more information: https://farmersbranch.attract.neogov.com/p/benefits.

01

Which best describes your level of education?

• High School Diploma or equivalent
• Associate's Degree
• Bachelor's degree
• Master's degree or higher

02

Do you have experience coordinating and/or assisting with Parks & Recreation, Special Events, or a closely related field?

• Less than 1 year experience.
• Between 2 and 3 years experience.
• Over 5 years experience.

03

Do you possess a valid State of Texas Class C Drivers' license?

• Yes
• No

04

The city's driving standards state that you cannot have more than 3 traffic citations in the past 3 years or a DWI/DUI conviction in the past 7 years. Have you received more than 3 citations in the past 3 years?

• Yes
• No

05

If needed, are you able to work early mornings, evenings and/or weekends?

• Yes
• No

06

Are you a current City of Farmers Branch employee?

• Yes
• No
• Required Question