Programs and Events Coordinator

Gfoat; Keller (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

City of Keller is seeking a Recreation Coordinator to support the Recreation Division by coordinating events, programs, and marketing efforts. You will oversee staff, volunteers, vendors, and sponsorships, while maintaining partnerships with the public and various groups.

The role involves planning and executing events like Fishing for Fun, Night Hike, and Keep Keller Beautiful, and requires strong communication, organizational, and design skills. Flexibility for nights and weekends is expected.

Qualifications

• Bachelor's Degree in Leisure Studies or related field preferred.
• Two years of progressively responsible experience in providing recreation programs preferred.
• First Aid and CPR certifications required or ability to obtain within five months of hire.
• Excellent oral and written communication skills.
• Ability to read and write letters, memos, contracts, spreadsheets, and other job-related analysis.
• Proficient in Microsoft Word, Excel, PowerPoint, and Publisher.
• Knowledge of graphic design software (InDesign, Photoshop, Canva) preferred.
• Ability to research, compile and analyze data and present findings to management.
• Ability to establish and maintain professional relationships with City staff, public officials, contractors, vendors, and the public.
• Ability to create, implement, and oversee events.
• Ability to meet deadlines in a fast-paced environment; may require nights and weekends.
• Valid Texas Class C driver license.
• Pass drug screen, physical, and background checks as required.

Responsibilities

• Create, plan, and execute special events and programs; manage resources and logistics.
• Prepare materials and marketing materials; solicit and maintain sponsorships.
• Coordinate staffing including City staff, vendors, contractors, and volunteers.
• Develop and maintain partnerships with public, groups, and vendors; oversee events.
• Administer and coordinate public art programs and related events when applicable.
• Provide administrative and customer support, including registration, cash handling, and recordkeeping.
• Assist with reporting and communications for internal and external use.

Skills

Oral communication

Written communication

Event planning

Staff and vendor coordination

Public relations

Budget and scheduling

Education

Bachelor's Degree in Leisure Studies or related field

First Aid and CPR certification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

InDesign

Photoshop

Canva

Job description

Position Function

- Under the direction of the Recreation Supervisor, performs duties necessary to support the Recreation Division by assisting with coordinating events and programs, including event and program management, marketing, development and maintenance of sponsor relationships, and oversight of staff, volunteers, vendors, and contractors.

Essential Duties % of Performance

Performs duties necessary to create, plan, and execute special events and programs, to include: schedule, coordinate, and oversee resources and logistics; prepare materials; create and distribute marketing materials; solicit and maintain sponsorships; coordinate the appropriate staffing, including City employees, vendors, contractors, and/or volunteers. Responsible for execution of special events and programs such as Fishing for Fun, Night Hike, Keep Keller Beautiful and others as assigned. Evaluates program effectiveness and makes recommendations for changes to Recreation Manager. Prepares content for reports and other communication avenues for both internal and external use. Develops and maintains essential partnership with the general public, groups, and vendors.60%

Performs duties necessary to administer and coordinate the City's Public Art Program. Plans, organizes, and executes quarterly art exhibitions and artist receptions. Coordinates Public Art Board-sponsored events, including the Keller Art Festival, Fort Worth Symphony Orchestra Concert, Mother's Day Concert, and other arts-related programs and initiatives. Serves as staff liaison to the Public Art Board by preparing meeting agendas, attending monthly board meetings, recording and publishing meeting minutes, and coordinating board communications and projects. Manages artist correspondence, exhibit logistics, artwork installation and removal, and related administrative functions. Develops and maintains partnerships with artists, arts organizations, community groups, and vendors. Assists with the planning and implementation of public art projects, programs, and special initiatives. 20%

Performs duties necessary to provide administrative and customer support, to include: responding to customers in person, by email, and/or by phone; cash handling; registration and/or reservation intake and maintenance; accurate and timely recordkeeping and reporting according to departmental, City, State, or other regulations; and the development and/or maintenance of informational materials.15%

Performs additional duties as assigned. 5%

Total:100%

Physical Demand Descriptions

(The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties and are not intended to be all inclusive.)

Balancing/Bending/Climbing - stairs, ladders, events, etc.

Fine Dexterity - calculator, keyboard, phone, facsimile, postage machine, software, etc.

Foot controls - driving, walking on uneven terrain, etc.

Hearing/Talking - communication with co-workers, supervisor, customers, etc.

Kneeling/Crouching/Crawling/Bending/Stooping/Twisting - office supplies/equipment, file boxes, event venue set-up/tear-down, etc.

Lifting/Carrying/Pushing/Pulling/Reaching/Handling - up to 50lbs. - office supplies, file boxes, maps, schematics, event venueset-up/tear down, etc.

Sitting - desk work, meetings, driving, etc.

Standing - making presentations, review of event sites, uneven terrain, events, etc.

Walking - to and from office, event venues, uneven terrain, etc.

Vision - desk and computer work, writing, analysis, filing, driving, tear-down and set-up, etc.

Machines, Tools, Equipment and/or Work Aids

(The following list is intended to provide examples of possible machines, equipment, tools and/or work aids that might be needed to perform position functions/duties and should not to be construed as a comprehensive or complete catalog. This list does not include and does not supersede any requirements with respect to safety or protective equipment, uniforms, apparel, gear or apparatuses required for the performance of any duties described herein.)

Computer, keyboard, software, telephone, calculator, facsimile, copier, mobile technology (e.g. smart boards, iPads, smart phones, etc.), vehicle, etc.

Environment

Duties are generally performed in an office environment. Participation in outdoor events and/or venues could cause possible exposure to dust, mold, and allergens; noise; inclement weather; and electrical hazards.

Requirements/Knowledge/Skills/Abilities

Bachelor's Degree in Leisure Studies or related field, preferred.

Two (2) years of progressively responsible experience in providing recreation programs, preferred.

First Aid and CPR certifications from the American Heart Association, American Red Cross, or Ellis & Associates required, or the ability to obtain within five (5) months of hire.

Must possess excellent oral and written communication skills.

Work requires the ability to read and/or write letters, memos, contracts, spreadsheets, and other job-related analysis.

Competent in the use of Microsoft Word, Excel, Power Point, and Publisher.

Working knowledge of software used for graphic design and to develop brochures and other marketing materials (e.g. InDesign, Photoshop, Canva, etc.) is preferred.

Ability to research, compile and analyze data, and present findings to management in an acceptable format.

Ability to monitor and assess operations, workload, projects, and team performance.

Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, media, and the general public.

Ability to create, implement, and oversee events.

Ability to meet deadlines, work under high demands, short time constraints, and the pressure of a fast paced work environment, meeting established timelines/deadlines and multi-task effectively.

Ability to work nights and weekends.

Ability to design graphics in various formats and mediums.

Knowledge of principles and practices of recreation and group activities.

Must possess a valid Texas Class C driver license.

Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, PhysicalExamination, and applicable Background Checks.