Community Engagement Programs Coordinator

Jewish Federation of Palm Beach County; West Palm Beach (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Jewish Federation of Palm Beach County seeks an Administrative Assistant for the Community Engagement Department and the Kohl Jewish Volunteer Center (KJVC). This role provides vital administrative support, coordinates meetings, events, and volunteer initiatives, and ensures smooth daily operations.

Responsibilities include scheduling, preparing materials, processing invoices, managing records, CRM data entry, and delivering excellent customer service to volunteers, community members, and

Qualifications

• Associate’s degree preferred; equivalent combination of education and experience will be considered.
• Two or more years of administrative experience, preferably in a nonprofit, community engagement, or customer service environment.
• Experience supporting meetings, events, volunteer programs, or community initiatives preferred.
• Proficiency with Microsoft Office applications and database systems.

Responsibilities

• Provide administrative support to the Community Engagement Department and Kohl Jewish Volunteer Center.
• Prepare meeting agendas, materials, minutes, and follow‑up documentation.
• Schedule meetings and maintain departmental calendars.
• Answer incoming phone calls, respond to emails, and assist with general departmental inquiries.
• Maintain electronic filing systems, program records, and departmental documentation.
• Assist with preparing reports, presentations, correspondence, and other administrative materials.
• Process purchase requests, vendor setup forms, invoices, expense reimbursements, and other administrative paperwork.

Skills

Administrative experience

Organization

Communication

Multitasking

Customer service

Education

Associate degree

Tools

Microsoft Dynamics CRM

Microsoft Office

JIRA

Freshservice

Concur

Job description

Jewish Federation of Palm Beach County seeks an Administrative Assistant for the Community Engagement Department and the Kohl Jewish Volunteer Center (KJVC). This role provides vital administrative support, coordinates meetings, events, and volunteer initiatives, and ensures smooth daily operations.

Responsibilities include scheduling, preparing materials, processing invoices, managing records, CRM data entry, and delivering excellent customer service to volunteers, community members, and