Community Engagement & Operations Coordinator

Delta Magic; Mississippi; On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health Insurance premium reimbursement

Laptop provided

Unlimited PTO

Professional growth opportunities

Job summary

Delta Magic seeks a highly organized, community-oriented professional to serve as our Community Engagement & Operations Coordinator in Helena-West Helena and the broader Delta region. This role blends administrative excellence with public-facing engagement to support daily operations and advancing our mission.

Responsibilities include managing mail, purchasing supplies, assisting with events, coordinating Hunt Center rentals, writing updates, and helping teams across departments.

Qualifications

• Preferred Associate’s degree (2-year) in business administration, communications, nonprofit management, public administration, or related field.
• Equivalent professional or executive administrative experience may be considered.
• Prior administrative, executive support, office management, or operations experience strongly preferred.
• Experience in community engagement or public-facing work is highly desirable.

Responsibilities

• Manage outgoing mail and donor acknowledgments, vendor payments, and post office needs.
• Purchase and maintain office supplies; support general administrative functions.
• Fulfill online merchandise orders; organize and manage inventory; track levels.
• Write newsletters and blog posts highlighting community initiatives in the Delta region.
• Coordinate Hunt Center rentals, ensure readiness, and supervise post-event cleanup with cleaners.
• Assist staff and board with event preparation and execution; support meetings and initiatives.

Skills

Community engagement

Organizational skills

Communication

Customer service

Public representation

Independent work

Office software

Education

Associate degree (2-year) in business administration, communications, nonprofit management, public administration, or related field

Tools

Microsoft Office

Email/office communication tools

Job description

Delta Magic seeks a highly organized, community-oriented professional to serve as our Community Engagement & Operations Coordinator. This role supports daily administrative operations while serving as a visible representative of the organization in Helena-West Helena and the broader Delta region.

The ideal candidate is detail-oriented, welcoming, and passionate about community development, with the ability to manage operations while building relationships with community members, partners, and visitors.

This position combines administrative excellence, operational support, and community engagement to help advance Delta Magic’s mission and impact.

Community Engagement & Operations Coordinator

Manage outgoing mail, including donor acknowledgment letters, vendor payments, and post office needs.

Purchase and maintain office supplies.

Support general administrative and operational functions.

Responsibilities

Inventory & Merchandise Management

Fulfill online merchandise orders.

Organize and manage inventory.

Track merchandise and supply levels.

Communication

Write newsletters and blog posts highlighting people, organizations, or initiatives bringing “magic” to the Mississippi Delta region.

Share organizational updates with stakeholders.

Hunt Center Management

Call Hunt Center renters ahead of their rental to coordinate on the meeting time and address any other questions.

Meet Hunt Center renters on the day of their rental to go over the rules and ensure they have everything they need.

Ensure that the Hunt Center is cleaned, stocked, and organized after each rental by coordinating with the cleaners and Administrative Assistant.

Preferred Associate’s degree (2-year degree) in business administration, communications, nonprofit management, public administration, or related field.

Equivalent professional or executive administrative experience may be considered in place of formal education.

Prior administrative, executive support, office management, or operations experience strongly preferred.

Experience in community engagement or public-facing work is highly desirable.

Strong organizational, communication, and customer service skills.

Ability to represent the organization professionally in public settings.

Ability to manage multiple responsibilities and work independently.

Proficiency with office technology, email communication, and standard office software.

Commitment to community development and Delta Magic’s mission.

Event & Organizational Support

Assist staff and board members with event preparation and execution.

Support meetings, operations, and special initiatives.

Perform other duties as assigned.

Qualifications

Salary is set at $40,000

Health Insurance premium reimbursement up to $600

Laptop and Delta Magic email

Expectation to work in the office or doing field work

Unlimited PTO

Meaningful opportunities for professional growth

This job is a full time, exempt position

This position is grant funded until January 2027 with the possibility of renewal