Administrative Specialist, Community Education Programs

Minnetonka Public Schools; Minnetrista (MN); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical and dental benefits

Job summary

Minnetonka Public Schools is seeking an Office Assistant to support the Youth and Adult Programs within Minnetonka Community Education. The role covers clerical tasks, registration support, front desk coverage, and program logistics in a busy community education center.

You will assist staff with data reports, course setup, and marketing materials while maintaining accurate records and confidential files. The position includes medical and dental benefits and a minimum hourly rate of $25.41, with

Qualifications

• Strong computer proficiency with Microsoft Office and Google Workspace.
• Experience with databases or registration systems and the ability to learn new tools quickly.
• Typing speed of at least 50 words per minute.
• Highly organized with ability to manage multiple tasks and deadlines.
• Professional communication and customer service skills with diverse audiences.
• Problem-solving, reliability, and attention to detail.
• Knowledge of community education programs and district operations preferred.

Responsibilities

• Clerical and administrative support for Youth and Adult Programs teams, including data reports and staff training.
• Assist with setup and maintenance of courses in the online catalog and registration system.
• Produce and distribute marketing materials and ensure background checks for volunteers are tracked.
• Schedule rooms and coordinate meetings; procure materials as needed.
• Process registrations, handle inquiries, and support front desk coverage as needed.
• Provide financial, payroll and purchasing support; maintain confidential records.
• Coordinate logistics for Ski & Snowboard Club and other program operations.
• Maintain inventory, journals, and program resources; support staff communications.

Skills

MS Office

Google Workspace

Registration systems

Typing 50 wpm

Organizational skills

Communication

Teamwork

Job description

Minnetonka Public Schools is seeking an Office Assistant to support the Youth and Adult Programs within Minnetonka Community Education. The role covers clerical tasks, registration support, front desk coverage, and program logistics in a busy community education center.

You will assist staff with data reports, course setup, and marketing materials while maintaining accurate records and confidential files. The position includes medical and dental benefits and a minimum hourly rate of $25.41, with