Community Coordinator- Temporary Housing Payment Analyst

NYC Department of Housing Preservation & Development; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

NYC Department of Housing Preservation and Development is seeking a Community Coordinator to support the Fiscal Accounts Payable unit. The role focuses on processing vendor payments, reviewing billing packages, generating payment vouchers in Access and HPD Info, and maintaining lien records to ensure timely, accurate disbursements.

You will collaborate with DOF and finance teams, monitor funds availability in FMS, respond to inquiries promptly, and help maintain smooth workflows in a high-volume

Qualifications

• A baccalaureate degree and two years of experience in community work or related duties.
• High school graduation and six years of related experience, as described above.
• Education/experience equivalent to the above with at least one year in a similar role.

Responsibilities

• Thoroughly review billing packages for various vendors and prepare vouchers.
• Generate payment vouchers in Access, HPD Info, HHS Accelerator or legacy systems.
• Prepare lien packages and maintain records of lien payment receipts.
• Report Vacate expenses to DOF in accordance with Local Law 159.
• Verify charges transferred to DOF via DOF site or PTS systems.
• Review FMS and other systems to confirm funds availability; answer inquiries promptly.

Skills

Highly organized

Hands-on

Accounts payable

Multitask

Microsoft Office

HPD Info system

FMS

Independent worker

Communication skills

Education

Baccalaureate degree

High school diploma

Tools

Microsoft Access

HPD Info

FMS

City Financial Management System

Job description

About The Agency

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City. As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.

Your Team

The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.

Your Impact

The Fiscal Accounts Payable Unit is responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller's Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines.

Your Role

The selected candidate will play a key role in the payment process to ensure that all vendor payments are paid in a timely manner and will serve to help maintain a smooth workflow avoiding any backlogs.

Duties and responsibilities of the selected candidate with include but not limited to the following:

• Thoroughly review all billing packages – American National Red Cross, Hotels, Shelters, Temporary Agencies, Three Quarter houses, Storage etc.


• Using collected data accurately generate payment vouchers in Microsoft Access, HPD Info, HHS Accelerator or any legacy system being used to create vouchers.


• Prepare lien package and maintain a record of all lien's payment receipts.


• Report Vacate expenses to NYC Department of Finance (DOF) adhering to the Local Law 159.


• Check that all charges transferred to DOF as per Local Law 159 utilizing DOF website or PTS Systems.


• Review FMS and all applicable systems to verify funds availability.


• Answer all inquiries in a timely and efficient manner

Preferred Skills

• Highly organized with ability to handle multiple priorities and deliver assignments on time.


• Must be hands-on, disciplined, and detail oriented with ability to work independently in a high-volume environment.


• Must have accounts payable experience.


• Must be able to multitask.


• Experience in use of Microsoft Office Suite, HPD Info (Agency Legacy System) and the City s Financial Management System (FMS) are a plus.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or


• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or


• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.